Records Clerk (Clerk 2 - ADM03)

Records Clerk (Clerk 2 – ADM03)

Location: Halifax/Dartmouth, Nova Scotia (Multiple Office Locations)

Start Date: July 13, 2026

Employment Type: Full-Time Contract (37.5 Hours/Week)

About the Opportunity

Our Government of Nova Scotia client is seeking a Records Clerk (Clerk 2 – ADM03) to support a short-term records management and office relocation initiative. This position is ideal for an organized, detail-oriented professional with experience in records administration, filing, and inventory management who is comfortable performing physical records handling duties.

Working under the supervision of a Records Analyst , the successful candidate will assist with organizing, inventorying, filing, boxing, transferring, and preparing records for destruction or offsite storage across multiple office locations.

Key Responsibilities

• Organize and clear storage areas to prepare records for boxing, inventory, relocation, transfer, destruction, or offsite storage.
• Review, verify, and create accurate inventories of records stored in file rooms and storage locations.
• Prepare records for offsite storage by labeling boxes and completing transmittal documentation.
• Inventory and process both active and closed files across multiple office locations in Dartmouth.
• File, classify, organize, and box records while preparing eligible records for destruction.
• Identify records requiring additional inventory, classification, or review before transfer or destruction.
• Support office move readiness by reducing records backlog and creating organized storage capacity.
• Maintain accurate documentation while following established records management procedures.
• Handle confidential records with professionalism and discretion.
• Perform general administrative and clerical duties, including filing documentation, maintaining records, and supporting office operations as required.

Mandatory Qualifications

Candidates must demonstrate experience with:

• Records handling, records management, filing, inventory management, or general administrative support.
• Preparing, organizing, classifying, filing, and maintaining physical records.
• Records clean-up projects and offsite records storage processes.
• Creating and maintaining accurate file and box inventories.
• Following records management procedures and completing documentation accurately.
• Working independently while managing repetitive administrative and physical tasks.
• Maintaining confidentiality when handling sensitive records.
• Microsoft Office Suite (Word, Excel, Outlook).
• Using standard office tools, forms, and administrative processes.

Education

• Grade XI education plus two (2) years of related experience , or an equivalent combination of education, training, and experience.

Physical Requirements

This role is physically active and requires the ability to:

• Lift and move boxes weighing up to 40 lbs .
• Bend, carry, reach, and stand for extended periods.
• Perform repetitive physical records handling activities throughout the workday.

Preferred (Asset) Qualifications

The following would be considered strong assets:

• Previous experience with records and inventory management within the Government of Nova Scotia or another public sector environment.
• Experience supporting office moves, records retention initiatives, or records destruction projects.

Key Skills

• Records Management
• Records Inventory
• File Classification
• Records Filing
• Document Control
• Administrative Support
• Microsoft Office Suite
• Inventory Management
• Attention to Detail
• Organizational Skills
• Confidential Records Handling
• Time Management
• Independent Work
• Office Administration

Apply: Send resume & documents to ***email_hidden***

Call: View phone number on ca.workus.org