Contract & Expediting Coordinator

Key Responsibilities

1. Contract Execution

• Administer and monitor procurement contracts and purchase orders.
• Ensure suppliers comply with contractual terms, delivery schedules, and technical requirements.
• Track key contract milestones such as PO issuance, manufacturing progress, inspection, and shipment.
• Support contract amendments, change orders, and claims when necessary.

2. Expediting and Schedule Control

• Monitor supplier production schedules and delivery timelines.
• Proactively follow up with suppliers to ensure on-time delivery of equipment and materials.
• Identify potential delays and escalate risks to project and procurement management.
• Maintain accurate expediting reports and status updates.

3. Supplier Coordination

• Serve as the primary point of contact between the company and suppliers.
• Coordinate technical, commercial, and quality-related issues with vendors.
• Ensure timely submission of vendor documentation (drawings, data sheets, manufacturing records, etc.).

4. Logistics and Delivery Coordination

• Coordinate with logistics teams for shipment and delivery arrangements.
• Track shipping status and ensure materials arrive at project sites according to schedule.
• Support customs clearance and shipping documentation when required.

5. Reporting and Documentation

• Maintain procurement tracking systems and supplier records.
• Prepare procurement and expediting status reports for project teams.
• Ensure proper documentation and record management for contracts and procurement activities.

Qualifications

• Bachelor’s degree in Engineering, Supply Chain Management, Business Administration, or a related field.
• 3–8 years of experience in procurement, contract administration, or supply chain within the oil & gas, energy, or EPC industry.
• Experience with equipment procurement and supplier management is preferred.
• Knowledge of procurement and contract management processes.
• Familiarity with supplier performance monitoring and delivery tracking.
• Experience with ERP systems such as SAP or other procurement platforms.
• Ability to review technical and commercial documentation.
• Strong communication and coordination skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple suppliers and project priorities.
• Strong problem-solving skills and attention to detail.
• Professional English communication skills (written and verbal).