event coordinator
$17.6 - $33.65 per hourFull-time, Temporary
EA
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- or equivalent experience
- Public relations/image management
- Facilities planning and management
- Parks, recreation and leisure facilities management, general
- Sport and fitness administration/management
- Arts, entertainment, and media management, general
- Music management
- Hospitality administration/management, general
- Tourism and travel services management
- Meeting and event planning
- Hospitality and recreation marketing operations
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work site environment
- Outdoors
Work setting
- Festival
- Sports field
Number of participants
- 200-400 participants
- Over 400 participants
Responsibilities
Tasks
- Develop risk management plans
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Book facilities for office personnel
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Supervise office and volunteer staff
- Project management
- Prepare project schedules
- Arrange for sponsorships from public and private organizations
- Develop action plans
Supervision
- Committees
- Contractors
Credentials
Certificates, licences, memberships, and courses
- Certified special events professional (CSEP)
Experience and specialization
Computer and technology knowledge
- Database software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
Area of work experience
- Multi-purpose facilities
- Professional association or organization
- Sports and entertainment facilities
Additional information
Security and safety
- Driving record check (abstract)
- Driver's validity licence check
- Criminal record check
Transportation/travel information
- Valid driver's licence
- Own transportation
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
- Outgoing
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Other benefits
- Free parking available
Vacancy posted 5 hours ago
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