OFFICE COORDINATOR POSITION
Full-time
Golden Years Society
Job Responsibility:
FORT MCMURRAY GOLDEN YEARS SOCIETY
OFFICE COORDINATOR POSITION
The Golden Years Society has a full-time Office Coordinator position available.
The Office Coordinator is the first line of contact for our Society. You will interact with seniors/community in a friendly, courteous manner while maintaining confidentiality.
Position Description:
- Monday - Friday 9:00 am - 5:00 pm
- Interacting with seniors/community within the centre
- Communicate all activities to members via e-mail, written correspondence or posting on bulletin boards
- Update social media - Facebook and website as required
- Assist with identifying grants, submitting applications and follow up reports
- Create a monthly newsletter
- Assist the Executive and Board with the smooth functioning of the Board
- Ensure all revenues are collected, recorded and deposited
- Ensure all payables are recorded and paid in a timely manner
- Assist in budget preparation along with the Treasurer
- Submit timely financial reports to the Board
- Taking, transcribing and distributing minutes for the GYS Board
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
- Provide support to the Board, including handling correspondence, preparing documents and agendas for Board meetings
- Manage communication channels, such as phone calls and emails
- Maintain a filing system and ensure the proper retention, protection, and disposal of records
- Establish and implement office policies and procedures to maintain order and efficiency according to the Golden Years Society bylaws
- Review and suggest updates to office policies and procedures as necessary to reflect changing needs
- Assist with budget preparation and track expenditures
- Process invoices and manage accounts payable and receivable
- Interacting with renters, including invoicing and managing rental agreements
Position Qualifications/Skills:
- Office Administration Diploma or equivalent experience
- Microsoft Office - Word, Excel, PowerPoint
- Sage - proficient in the program as well as proficient in Basic Bookkeeping (testing may be required)
- Work with minimal supervision
- Social Media/Website maintenance
- Good Communication skills
- Able to multi-task in a very busy environment
Resumes may be mailed or dropped off at the Fort McMurray Golden Years Society - 10111 Main Street, Fort McMurray AB T9H 2G6 or
Email Michael Hurlburt, President at View email address on ca.edajobs.com
Deadline to apply is August 9, 2024 or until a suitable candidate is found.
Job Type: Full-time
Work Location: In person
Application deadline: 2024-08-09
Vacancy posted 13 hours ago
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