Senior Office Clerk

SENIOR OFFICE CLERK

WITH DOCUMENT MANAGEMENT AND TRANSLATION EXPERIENCE

Summary of responsibilities

The Oblates of Mary Immaculate, a Catholic religious order of Priests and Brothers, are seeking a bilingual (French/English), detail-oriented individual to support the organization, digitization, indexing, and management of personnel, administrative and archival records.

The position involves working with historical and current records in both paper and electronic formats, conducting research, and collaborating with internal staff and archivists across Canada.

Major responsibilities and tasks

1. This individual will work in collaboration with multiple stakeholders, the leadership team, and remote archivists from across the country.
2. Review, organize and digitize paper and electronic records according to established filing, naming and classification processes.
3. Create and maintain indexes, inventories, trackers and other records-management tools.
4. Review and summarize French and English documents, including older handwritten and archival material, and provide summary translations where required.
5. Coordinate the retrieval, organization and transfer of archival information and records to appropriate internal and external stakeholders.
6. Work with archivists to improve classification structures, filing practices, retention procedures and the ongoing organization of OMI Lacombe Canada records.

Qualifications /Experience

• 2 to 3 years of office file management, records management, administrative or related experience.
• Bilingual proficiency in French and English is required.
• A high degree of discretion and respect for confidentiality.
• Strong working knowledge of Microsoft products, particularly Word and Excel; experience with SharePoint, OneDrive and scanning software is an asset.
• Strong attention to detail and ability to organize and accurately track large volumes of information.
• Ability to review documents and summarize key information clearly and concisely.
• An independent self-starter who can manage work with minimal supervision, follow established processes, and collaborate effectively with remote staff and external partners.
• The individual will need to pass a police vulnerable sector check.

Remuneration/compensation

• Starting salary, in the range of $25. Per hour, based on experience.
• Hours of work: 40 per week (8 am to 4 pm), with a paid ½ hour lunch break, parking on site. - Benefits start after probationary period

Our Oblate Community

OMI Lacombe Canada is part of the Missionary Oblates of Mary Immaculate, founded in 1816 by St. Eugene de Mazenod in Aix-en-Provence, France. Today, from Ottawa to the west coast and into the far north, the brothers and priests of OMI Lacombe Canada work with our Associates and other partners in various ministries; with Indigenous people, in parish and retreat ministry, in hospitals and prison chaplaincies. We live and work from the largest cities to the smallest towns. OMI Lacombe Canada Administration is based in Ottawa, ON.

Mr. Robert Meilleur

Chief Administration Officer View email address on apply.j-vers.com