Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace.Responsibilities:- Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner.- Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly.- Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail.- Provide administrative support at the front desk, including directing visitors and responding to routine inquiries.- Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities.- Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained.- Coordinate with internal departments to deliver documents and support day-to-day office communication.- Proven ability to type between 45 and 60 words per minute with strong accuracy.- Working knowledge of Microsoft Word for document preparation and formatting.- Experience using Microsoft Excel for basic data tracking and record maintenance.- Strong alphanumeric data entry skills with careful attention to detail.- Ability to manage multiple tasks efficiently in a busy administrative environment.- Clear, detail-oriented communication skills and a courteous approach when interacting with staff and visitors.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.Questions? Call your local office at View phone number on ca.talent.com. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply," you're agreeing to Robert Half's Terms of Use and Privacy Notice.