Sales Assistant (Admin)

Who We Are

For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking enthusiastic and energetic individuals to join our team.

About The Role

Source Office Furniture is seeking a Sales Assistant at our Kitchener, ON location. This is a full-time position.

As the Sales Assistant, you are responsible for providing administrative support to the sales representatives and account executives by managing and processing sales orders, creating and modifying quotes, and directly assisting customers by phone, email, or face-to-face. This role also supports core store functions to help ensure smooth day-to-day operations.

Why Join Source?

• Join a growing Canadian company with a strong reputation and established brand
• Work in a collaborative, supportive environment that values leadership and accountability

We Provide

• Fun and positive work environment
• Opportunity for professional growth
• Competitive wage: $21.00 to $23.00 per hour
• 100% paid health and dental benefits plan after a successful 3-month probation, including a $250 Health Spending Account
• Employee Assistance Program (EAP)
• Employee discounts on our products

What You’ll Do

Sales Administration / Sales Suppor t

• Generate sales orders on behalf of sales representatives as required and process accordingly
• Create, revise, and manage quotes in support of Account Executives
• Track open quotes and support consistent follow‑up to improve conversion
• Support sales staff in selling product in the showroom for vacation coverage or unplanned absences
• Liaise with suppliers regarding pricing, availability, lead times, and order status
• Monitor backorders and coordinate with suppliers, warehouse, and installation teams
• Support internal coordination to ensure smooth handoff from sale to delivery

Account Executives/ Business Development Support

• Support Account Executives with proposal and presentation preparation, including clean, client‑facing documents
• Assist with preparing materials for prospect and customer meetings
• Help organize and maintain target account lists and active opportunities
• Support follow‑up and recap communication after customer meetings
• Provide basic account research and opportunity tracking support
• Help bring consistency and polish to sales materials and customer communication

Accounting / Store Administration

• Conduct the daily cash‑out process and ensure accuracy
• Support showroom presentation by ensuring products are properly displayed, set up, labeled, and maintained
• Assist with ensuring showroom products are accurately tracked, counted, and reflected in inventory systems
• Other administrative duties as assigned to support store operations

What You Bring

• High school diploma is a minimum; post secondary education; i.e. business diploma or certificate is an asset
• 1 year of office administration/coordination; preferably in a support role with tight deadlines and high pressure; being in a sales environment is an advantage
• Superior customer service skills
• Highly organized and able to manage time efficiently
• Strong verbal and written communication skills
• Able to work in a fast-paced environment and the ability to handle high pressure and multiple deadlines
• Experience with business systems, MS Office skills (Word, Excel, Outlook)

Work Schedule: Monday to Friday, 9:00am to 5:30pm.

Learn more about us at Be part of Team Source now!

#INDHP