HR Administrative Assistant

Job Responsibility:

The Town of Canmore is currently looking for an energetic and inspired Human Resources professional to join our team.

Why work for the Town of Canmore? For starters you can take great pride in our organization, our positive work culture and the ways in which we make Canmore a great place to live and play. In this role you will support the HR team and organizational leaders as we strive to create a workplace where employees thrive and succeed in serving the community and in realizing Council's strategic plan and priorities.

Position Overview: As the Administrative Assistant for the Human Resources department, you will be responsible for multiple administrative activities that will support this team in serving our organization. Activities will include being the primary departmental point of contact for general inquiries, organizing and maintaining access to digital documents and records, being a power user of SharePoint, supporting team members with administrative functions such as document preparation and formatting, document updates, compiling and presenting data and statistics, invoicing and purchasing, meeting agenda preparation and minutes, data entry and booking meetings.

This position provides reliable customer service to internal and external clients, and always maintains a high degree of confidentially. Integrity and thoroughness are crucial, as this Administrative Assistant is also responsible for the maintenance of employee records and performing a variety of detail-oriented and confidential tasks.

This job is perfect for someone who is inspired by our organizational purpose and ignited by administrative work and keeping team members organized and top of things. In fact, there isn't other work that you would rather do, and you want to grow as an office administrative professional.

Core Accountabilities:

• Strong understanding of the overall departmental function in the organization
• Maintain records and data efficiently and accurately to support operational needs

• Respect employee confidentiality and adhere to all relevant industry regulations, acts, and guidelines

• Knowledgeable of organizational policies, directives, and procedures
• Expert in the Freedom of Information & Privacy Act as it pertains to Human Resources documents and records
• Aware of employment-related legislation and regulations, including Employment Standards, Human Rights, Occupational Health & Safety
• Highly proficient in the use of HR and Town business software and applications such as Dayforce, SharePoint, DocuSign, Office 365, Backcheck

Education & Qualifications:

• Highschool Diploma or equivalent - required
• Post-secondary education in Office Administration, Business Administration, Public Administration, or legal studies - asset

Experience:

• Advanced computer skills and proficiency, specifically in the use of Office 365 (particularly Word, Excel, and Outlook) and the ability to learn and teach new programs - required

• Strong administrative experience in a digital work environment - required
• Proven organizational and time management skills with the ability to meet deadlines and changing priorities - required

• Able to anticipate customer needs and be flexible in a diverse team environment while maintaining a positive attitude - required

• Human Resources experience - asse t
• Efficiency and accuracy with handling detail-oriented tasks - required
• Ability to prioritize work to maintain a sustainable workload that includes the highest-value activities - required
• Experience working with confidential information - required

• Strong written, oral, and conflict resolution skills - required
• Experience and comfort with effectively and respectfully raising ideas and concerns to co-workers and managers - required
• Capability in recognizing and managing stress in self and others - required
• Experience preparing agendas, booking meetings and taking minutes - required

Salary & Benefits:

• Pay Range- $32.57 to $36.40 per hour. Compensation will be calculated based on the successful candidate's related work experience and education
• This is a full-time permanent position (35 hours per week)
• Competitive benefits package, & health spending account
• Generous RRSP matching plan
• Personal development & learning opportunities
• Positive work culture
• Work-Life Balance

Closing Date for Applications: This posting will remain open until 9.59 pm on the 18th of August 2024.

How to Apply: To apply, please combine your cover letter and resume into a single document (PDF or Word). To help us learn more about you, in your cover letter please clearly detail the following:

Why you want to work with us in this position? Why Canmore?

What do you love about Canmore, and how will you benefit the community in this role?

What values, attitude and strengths will you contribute to our team?

Prior to beginning work, the successful candidate will be required to submit all required certifications and documentation, including driver`s abstract and records checks. The Town of Canmore wishes to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

The Town of Canmore is an inclusive and equal-opportunity employer. All applicants will be considered for employment without attention to age, colour, race, gender, ancestry, ethnic origin, disability or sexual orientation. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, View email address on ca.edajobs.com