Business Operations Lead

Job Responsibility:

Date Posted: 01/16/2024 Req ID: 35670 Faculty/Division: Vice-Provost, Students Department: University Registrar's Office Campus: St. George (Downtown Toronto) Position Number: 00010683

Description:

About us: The Business and Administrative unit at the University Registrar's Office (URO) has responsibility for the fiscal, human resources, space and other administrative management for the Vice Provost: Strategic Enrolment Management (VP:SEM) portfolio. This unit works collaboratively with Directors and other staff within the VP:SEM portfolio to design and implement coherent administrative solutions to achieve departmental objectives. Youropportunity: Under the general direction of the Assistant Director, Finance and Administration the incumbent takes a lead role in providing administrative support (financial and otherwise) to all departments within the portfolio of the Vice Provost: Strategic Enrolment Management. As a lead in the Business and Administrative support work group, the incumbent has a key role in the development, improvement and implementation of administrative processes and procedures for the Business Services work group. The successful candidate will have good knowledge of the University's business practices, policies and guidelines, funds management accounting, HR Policies and Collective Agreements. The incumbent will work with clients in advising, reviewing and reporting of financial statements, participate in unit level budget reviews and support the budget implementation process. The incumbent will be the primary administrative support for the department, including budget forecasting, planning and monitoring, procurement, facility requests, physical access control, and other departmental workflows. The incumbent will direct the day-to-day activities of departmental administrative personnel, as well as liaise with campus partners. Your responsibilities will include:

• Overseeing the financial management of budgets that include strategic planning, analysis and forecasting; Making recommendations on budget allocations involving multiple sources of revenue and/or recoveries
• Verifying that HRIS transactions are processed according to applicable policies, procedures, deadlines collective agreements, and applicable legislated requirements
• Advising staff on accounting practicesand University financial policies and procedures; Interpreting and applying rules to determine best course of action for operational issues; Analyzing complex financial information for management decision-making
• Preparing budget variance reports
• Liaising with internal and external contacts to obtain important data not available through the financial system
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Handling fees and/or fines on a regular basis
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor's Degree or acceptable combinationof equivalent experience
• Minimum four (4) years of related administrative experience
• Experience and proficiency in ROSI, FIS and HRIS, and knowledge of accounting principles, general UofT Policies and Procedures, including travel and other reimbursable expenses, and continuing and causal staff hiring and payroll; experience with accounting practices
• Good keyboarding and computer skills required; proficiency in MS Office (Word, Excel, Outlook, Access)
• Good written and oral communication skills
• Superior organizational and time management skills are essential; Demonstrated organizational skills, flexibility in handling multiple tasks concurrently, ability to work effectively in a team environment, and a high attentionto detail
• Demonstrated ability to interpret and apply guidelines in a variety of situations
• Ability to work independently, to set priorities and work schedules to meet guidelines
• Ability to work effectively with a wide variety of people at different levels of the University and with external organizations and institutions
• Thorough knowledge of the UofT financial/HR processing procedures
• Absolute discretion, tact, sensitivity to confidential matters

To be successful in this role you will be:

• Adaptable
• Communicator
• Multi-tasker
• Organized
• Problem solver
• Team player

Closing Date: 01/29/2024, 11:59PM ET Employee Group: USW Appointment Type : Budget - Continuing Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 14 - $88,290 with an annual step progression to a maximum of $112,911. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / Managerial Recruiter: Fiona Chan

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.