office administrative assistant
$25 - $28 per hourFull-time, Part-time
Archway Community Services
Overview
Languages
English
Education
- No degree, certificate or diploma
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Associations and non profit organizations
- Community and social services
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Prepare funding and grant applications and proposals
- Organize conferences and meetings
- Negotiate with clients for catering or use of facilities
- Maintain accurate records
- Prepare reports
- Establish administrative procedures
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Manage incidents
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- SharePoint
- Desktop publishing software
- MS Office
- Adobe Acrobat Reader
- Presentation software
Documentation knowledge
- Accident or incident reports
Area of specialization
- Reports and records
- Project management
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Health benefits
- Health care plan
Financial benefits
- Group insurance benefits
Other benefits
- Free parking available
- Other benefits
- Paid time off (volunteering or personal days)
- Wellness program
Vacancy posted 2 days ago
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