Executive Receptionist and Events Assistant

Job Responsibility:

Your Next Opportunity

Would you like to be a part of Canada's leading and progressive Business Law firm?

McMillan has an exciting opportunity as an Executive Receptionist and Events Assistant as part of our Montreal Hospitality & Concierge Services team . As a member of the lively team, you will play a key role in ensuring all meetings, events and operations run smoothly while setting the stage for five-star client service.

It is important to note that this role has a requirement to work onsite in the Montreal office at all times. This role will provide support to firm members both onsite and remotely but the successful candidate will always work from the Montreal office.

What You'll Do

Reporting to the HR Manager/Office Manager, you will have a dynamic role and support a well-established Client Centre welcoming clients and visitors, as well as assist with events in the office and offsite for both external and internal clients.

As an exceptional client service ambassador, you will be involved in a wide variety of tasks. This includes: greeting and announcing all visitors, answering and transferring calls as appropriate, maintaining boardroom settings, providing concierge service support for clients and lawyers, supporting all meeting and boardroom event activities and initiatives and liaising with other departments and national Hospitality team on a variety of a projects.

The role includes supporting event coordination and logistics, including liaising with external caterers and agency staff, event setup, invoice management and maintenance of event statistics. You will also complete food safety and responsible alcohol service courses (provided by the firm) as service of alcohol at firm events may be required.

You will become an expert in the internal meeting workplace booking system being aware of all events and meetings on a daily basis and overseeing boardroom bookings (including last-minute requests) and coordinating related logistics as required.

And finally, you will also provide back-up support to the Business Centre and assist with special projects, functions and other departments and the Montreal office as needed.

What You Bring

Your administrative history includes 1-3 years in the professional services, hospitality or retail industries. You have strong client service skills with exceptional bilingual communication skills and thrive in an environment that is fast-paced and requires multitasking, by demonstrating a calm and professional demeanor. You are a collaborative and reliable team player who is enthusiastic and who can also successfully work independently. You are also detail-oriented and your communications skills, both written and verbal are excellent. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. You are also proficient in using Cisco Phones and Meeting Workplace Booking System software. Additionally, you are comfortable operating all audiovisual equipment in a boardroom setting and able to lift up to 15 pounds. Finally, you are flexible to work additional hours on occasion or on short notice.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let's work together to help you achieve your professional goals and career development.

Let's get started

If this position is for you, and you reside in or around the Montreal area, we look forward to hearing from you. We like cover letters too so don't forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at Voir le numéro de téléphone sur ca.edajobs.com to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm's values.