Lead Medical Office Administrator
Full-time
CHARM Fertility
Job Responsibility: Salary:
At Charm Fertility, we aim to become the leading total woman's healthcare destination. We're patient-focused and enthusiastic about women's health, which is at the heart of everything we do. Together, we create an accessible, convenient, and consistently high-quality service through a savvy, confident yet clear, and simple team.
Our path ahead is one of miracles and heart. Every day, you will be creating special moments for our patients.
Role Summary
The Lead Medical Office Administrator (MOA) will be involved in all aspects of administering daily operations of CHARM Fertility, promote the clinic's diverse services and expand its client base. You are the front-face of our clinic and support and hold the team together
Role Responsibilities
- Provides optimum patient-centered care and demonstrates a professional manner in the work setting
- Actively participates in team building concepts, and development of departmental goals
- Must be able to work independently without supervision
- Keeps EMR records using Oscar up to date by scanning the patient file, test results and other documents and properly saving them in the patient's electronic file
- Receive and send faxes, make photocopies, scan documents and accept deliveries
- Administer patient billing, collect overdue payments and process receipts
- Maintain the confidentiality of all patient information
- Prepare a monthly MOA schedule for all locations
- Help MOA in new policy and procedure implementation
- Check the schedule in all location on daily basis , to maintain a proper work flow
- Implement any changes in the schedule if requested by the medical director and follow up on that.
- Make sure that all payments are collected.
- Check if messages, emails and voicemails are addressed properly in all locations.
- May cover for an MOA sick day or leave.
- Visit different locations on a weekly basis.
- Report to manager(s) any new changes or challenges.
- Help in completing other tasks such as answering forwarded info emails, etc. when assigned.
- Perform as a clinic manager without doing orders and is not responsible for US, nursing, and Lab departments.
- MOA admin work.
- Other duties, as assigned
Required Qualifications
Formal Education or Equivalent
- Associate's Degree in MOA or Bachelor Degree in healthcare management or any management Degree Additional vocational training or certification in medical is preferred
Years of Experience
One must have at least 3 years of experience working in Fertility Clinics.
Competencies
- Proficient understanding of medical terminology, including knowledge of common medical conditions, procedures and abbreviations.
- Keen attention to detail when recording patient information,managing medical records and processing billing.
- Competence in basic computer skills such as word processing and spreadsheet applications is also valuable for administrative tasks.
- Excellent verbal and written communication skills to interact with patients,healthcare professionals and colleagues.
- Strong customer service skills to provide positive and compassionate experience for patience.
- Understanding and adherence to patient privacy regulations (e.g HIPAA) and ethical guidelines.
Specialized skills, knowledge, or certifications unique to this role
- Familiarity with different fertility treatment, procedures, and terminology.
- Ability to explain fertility treatments,procedures and potential outcomes to patients in a clear and compassionate manner.
- Proficiency in promoting the clini's diverse services and expanding its client base.
- Familiar in operating ultrasound machines and understanding various features and settings.
- Proficiency in using EMR (OSCAR) systems specific to fertility clinics.
- Ability to schedule appointments for various fertility treatments,coordinate with medical staff and manage resources such as ultrasound appointments,lab tests, and consultations.
- Adherence to privacy regulations such as HIPAA,is crucial in protecting patient information.
The responsibilities shall be defined and modified from time to time based on the requirements of the company.
CHARM Group is an equal-opportunity employer that is committed to employment equity and diversity in the workplace. We welcome all applications. Whether you identify as a woman, a part of a racialized/visible minority, aboriginal person, a person with disabilities, a person of any sexual orientation, or gender identity or gender expression, in compliance with the AODA, anyone can request accommodations at any point in the hiring process if required.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Lead Medical Office Administrator in Brampton, ON vacancy
$36 per hour
...employer Responsibilities Tasks Review and evaluate new administrative procedures Establish work priorities and ensure procedures... ...and privacy legislation Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies...SuggestedWork at officeRemote workRelocation$36.95 per hour
...Train staff Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic...SuggestedPermanent employmentFull timeWork at officeRemote work$38 per hour
...training and development strategies Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and...SuggestedWork at officeRemote work$26.65 per hour
...conferences, etc. Plan and organize daily operations Establish and implement policies and procedures Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic...SuggestedPermanent employmentWork at officeRelocationShift workDay shiftAllingham Machining Inc.
Brampton, ON10 days ago- ...materials Plan and organize daily operations Supervise other workers Train staff Train other workers Determine and establish office procedures and routines Schedule and confirm appointments Manage training and development strategies Answer telephone and relay...SuggestedFull timeWork at office
- ...conferences, etc. Plan and organize daily operations Establish and implement policies and procedures Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic...Work at office
$36.05 per hour
Office Administrator Ruhani Physio and Wellness Inc. Location 123 INSPIRE BLVD Brampton, ON Salary 36.05 hourly / 40 hours per week Full... ...option to work remotely. Responsibilities: Implement new administrative procedures Review and evaluate new administrative...Hourly payFull timeWork at officeImmediate startRemote workRelocation$37 per hour
...certificate Experience: 1 year to less than 2 years Work setting Medical clinic Tasks Administer tests using equipment, instruct... ...inventory Computer and technology knowledge MS Excel MS Office MS Outlook MS PowerPoint MS Windows MS Word...Permanent employmentFull timeNight shiftWeekend workDay shiftMedCare Clinics
Brampton, ON6 days ago- ...FROM THIS AREA* **EXPERIENCE WRITING FOR A MEDICAL COMMUNICATIONS COMPANY IS REQUIRED** Our... ...to line manager, relevant client services lead(s) and finance department weekly Keep... ...stakeholders ~ Proficiency in Microsoft Office (Word, PPT, Excel, Teams, Outlook) and Adobe...Full timeWork at officeRemote work
$37 per hour
...location. There is no option to work remotely. Work setting ~ Medical clinic Responsibilities Tasks Administer tests using... ...specialization Computer and technology knowledge MS Excel MS Office MS Outlook MS PowerPoint MS Windows MS Word...Permanent employmentFull timeRemote work$16.55 per hour
...Job Responsibility: BLS International Surrey office is looking for Full Time Customer Service Representative. This is an excellent... ..., scanning, compile report Perform and complete other administrative duties as assigned by your manager. About BLS International:...Bi-weekly payHourly payFull timeWork at officeRelocationShift work- ...Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Co-ordinate and plan for office services...Work at officeRelocation
$37 - $38.5 per hour
...per week Education: Secondary (high) school graduation certificate Experience: 1 to less than 7 months Work setting Hospital/medical facility or clinic Tasks Assist with cleaning, sterilizing, setting up and assembling of medical equipment Perform other...Permanent employmentDay shiftQueen West Medical Walk-In Clinic
Brampton, ON9 days ago- ...add a motivated individual to our team. Responsibilities: Lead launch readiness and the Canadian brokerage licence application,... ...coordinating with Charger leadership and legal support. Serve as Qualified Officer following eligibility verification and required approvals....
- ...OUT OF THE ONTARIO/GREATER TORONTO AREA. Medical Communications/Publication planning... ...meetings jointly with the editorial team leader Ensuring strategic objectives are being... ...solutions ~ Ability to effectively communicate, lead and delegate ~ Excellent organizational...Full timeInternshipRemote work
$37 per hour
...and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Oversee payroll administration Greet people and direct them to contacts or service areas Type and proofread correspondence,...Work at officeRemote work- ...SENIOR FLEXONICS CANADA (flexonics.com) is looking for One (1) Information Technology (IT) Administrator based at our office in Brampton, Ontario for our industrial operation which manufactures engineered expansion joints and flexible hose assemblies for the Petrochemical...Full timeWork at officeFlexible hours
$26.92 - $31.31 per hour
...option to work remotely. Work setting ~ Correctional facility Responsibilities Tasks Record and prepare minutes of meetings, seminars and conferences Administrative and office activities Benefits Financial benefits ~ As per collective agreement...Permanent employmentFull timeWork at officeRemote work$37 per hour
...remotely. Responsibilities Tasks Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic...Work at officeRemote work$20 per hour
...assure compliance with laws and regulations Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Plan, develop and implement recruitment strategies Schedule and confirm appointments Answer telephone...Permanent employmentFull timeWork at officeRemote work- Job Responsibility: Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year Experience: 1 year to less than 2 years or equivalent experience Tasks Approve or reject applications, or recommend applications...Permanent employment
$36.85 per hour
...other procedures and duties as assigned Qualifications Medical Laboratory Technologist with CSMLS certification Current registration... ...skills Knowledge of Meditech, Paradigm and Microsoft Office computer system an asset Must demonstrate Osler's Values of Respect...Hourly payPart timeInternshipWork at officeNight shiftAfternoon shift$53k - $57k per year
...skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other... ...also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k)...Work at officeLocal area- ...individual to our Leasing Department based out of our Brampton office. Responsibilities Track status of leased/unleased... ...Requirements: ~ Bachelor's degree in Accounting, Finance, or Business Administration is required ~1-2 years of related experience is required ~...Full timeWork at office
$44k - $50k per year
...Position: Fulfillment Lead FT Permanent, Diabetes Depot & LMC Pharmacy Brampton About... ...~ Experience in a healthcare, pharmacy, medical device, or other regulated environment is... ...solving skills ~ Proficiency with Microsoft Office, particularly Excel ~ Excellent...Permanent employmentFull timeWork at officeMonday to friday$26.65 per hour
...des politiques et des procédures Mettre sur pied des méthodes administratives Fixer et confirmer des rendez-vous Répondre au téléphone... ...ou bd) MS Excel MS Outlook MS Windows MS Word MS Office Terminologie technique ~ Entreprise Conditions de...Permanent employmentWork at officeDay shiftAllingham Machining Inc.
Brampton, ON10 days ago- ...are currently expanding and looking to add a motivated individual to our Service Department based out of our Brampton office. Responsibilities: Lead and support mechanics with daily repairs, troubleshooting, and complex technical issues. Coordinate repair priorities...Full timeWork at office
$36.1 per hour
Office Manager Instacan Services Inc. Location Brampton, ON Salary 36.10 hourly / 35 hours per week Full time Morning, Day, Evening... ...to work remotely. Responsibilities: Review and evaluate new administrative procedures Delegate work to office support staff Establish...Hourly payFull timeWork at officeImmediate startRemote workRelocation10 hours per weekDay shiftAfternoon shift$28 per hour
Overview Languages English Education ~ Secondary (high) school graduation certificate Experience 1 to less than 7 months On site Work must be completed at the physical location. There is no option to work remotely.Remote work$36.25 per hour
Office Manager Star Electrical Services Inc Location Brampton, ON Salary 36.25 hourly / 32 hours per week Full time Starts as soon... ...no option to work remotely. Responsibilities: Implement new administrative procedures Review and evaluate new administrative procedures...Hourly payFull timeWork at officeImmediate startRemote workRelocation
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Lead Medical Office Administrator. Be the first to apply!
Related searches
- nursing unit assistant Brampton, ON
- health unit coordinator Brampton, ON
- medical office administrative assistant Brampton, ON
- medical administrative assistant Brampton, ON
- unit assistant Brampton, ON
- medical office assistant with health unit coordinator Brampton, ON
- medical office administrator Brampton, ON
- patient care coordinator Brampton, ON
- medical office assistant work from home Brampton, ON
- medical office assistant Brampton, ON