Administrative Assistant, Operations

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Administrative Assistant, Operations

Reference #24746

Waterdown, Ontario

About the Role

Performs general administrative support tasks within Operations, including functional areas not limited to, Manufacturing, Quality, Operations Engineering, Service Operations, and Health and Safety. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and the Director's calendar. Will schedule and coordinate meetings, business travel and other events.

Primary Responsibilities

• Anticipate and highlight key points for action for the Head of WESCAM Operations
• Support cross functional activities with individuals at all levels in a fast paced environment
• Help manage departmental communications to internal and external key stakeholders
• Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion
• Manage travel arrangements, expense reporting
• Actively monitor key deadlines and tracking tasks
• Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support
• Provide administrative support to the broader senior leadership team as required, including event management and administrative duties
• Manage and maintain the complex calendars and schedules of Director and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
• Prepare required reports and presentations to ensure required material / content is ready for principle review prior to scheduled meetings
• Raising and processing of internal purchase requisitions & purchase orders
• Assist in planning and execution of departmental visits and events planning
• Reconcile event budgets and invoicing as required
• Assist with the production & management of special projects as required
• Order desk Processing of Product and Service Orders through Order Acceptance System (OAS)
• Assist Demand Planner/Analyst in forecast updates as required

Required Capabilities

• Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality
• A high level of integrity and commitment to ethical behaviour
• Strong organization, time management skills and attention to detail
• Ability to handle multiple tasks and effectively balance priorities to meet deadlines
• Strong communication skills
• Exceptional grammatical, oral communication skills and problem solving skills
• Excellent interpersonal skills
• Ability to input, revise and format documents in Word, Excel, PowerPoint, sharepoint including the use of advanced features
• Ability to maintain confidential and sensitive information with diplomacy
• Ability to understand the various facets, divisions and groups of L3Harris on a global, national and local level
• Strong decision-making abilities
• Understanding of the functional and department activities
• Knowledge of business travel

Desired Education and Experiences

• Requires highly developed job knowledge / skills.
• Requires 2 years post-Secondary / Associates Degree with a minimum of 4 years of prior related experience.
• Familiar with travel-related, export, and shipment related logistics is an asset.
• Strong customer service skills, and served as part of a motivated and diverse team

At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.