Vendor Compliance Lead

The Municipal Group of Companies, based in Bedford Nova Scotia, is a large, diversified organization engaged in all major aspects of the heavy civil construction, mining, and environmental services within the Atlantic Provinces. We are seeking a detail-oriented Vendor Compliance Lead to support our Supply Chain through implementation and ongoing vendor management based out of Bedford, NS.

Job Summary

This role will be responsible for maintaining accurate vendor records, supporting vendor onboarding, reviewing compliance documentation, tracking insurance and safety requirements, and helping ensure vendors are properly qualified before being used across the organization. The successful candidate will play a key role in improving vendor data quality, reducing administrative duplication, supporting compliance visibility, and protecting the company from cyber-enabled payment fraud.

Primary Duties and Responsibilities

• Support the onboarding of new vendors
• Review vendor submissions for completeness, accuracy, and required documentation.
• Work with vendors to correct missing, incomplete, or outdated information.
• Review and track vendor compliance documents, including insurance, WCB/Workers’ Compensation, safety certifications, licenses, and other required documentation.
• Ensure vendors meet company requirements before being approved or re-engaged.
• Identify opportunities to reduce duplicate work, improve data quality, and make the vendor approval process more efficient.
• Work closely with Supply Chain, Safety, Operations, Finance, and project teams.
• Communicate with vendors in a professional and timely manner regarding required documents or profile updates.
• Verify vendor banking information during onboarding and when banking changes are requested.
• Help protect the company from vendor-related fraud, phishing, business email compromise, and unauthorized payment changes.
• Escalate potential cyber or payment fraud concerns to the appropriate internal teams.

Required Knowledge, Skills, Abilities, Education, and Experience

• Experience with vendor master data, banking verification, accounts payable, procurement, or compliance administration would be considered an asset.
• Highly Skilled with Microsoft Office is an asset (Outlook, Excel, Word)
• Excellent communication skills, both verbal and written
• Excellent interpersonal skills with an easy-going, professional manner.
• Reliable and organized

A comprehensive pension and benefits package is offered with this position along with opportunities for advancement and training and development.

We are an equal opportunity employer that encourages all interested candidates to submit a detailed resume.

We would like to thank all those who apply; however, only those selected for an interview will be notified.