Administrative Assistant
$73.91k - $88.28k per yearThe Government of the Northwest Territories
Located in Yellowknife, the Administrative Assistant reports to the Chief Information Officer (CIO), Information Services and is the initial point of contact with other divisions, contracted services, vendors, the public, Health and Social Services Authorities (HSSAs), government and non-government organizations (NGOs). The Administrative Assistant controls the information flow and is responsible for re-direction, collection and management of incoming information, as well as the vetting, sending, and tracking of outgoing information.
This role is performed in an environment where a high volume of work is produced, and very sensitive issues are addressed. The Administrative Assistant is responsible for information tracking within the Department of Health and Social Service (DHSSs) processes as well as within project management tools. Consistent, accurate and timely information exchange is imperative for project success. The Administrative Assistant ensures efficient day-to-day operation by undertaking activities such as ordering and maintaining office supplies, tracking expenditures to Corporate Visa card(s), ensuring that general material is circulated among staff in an effective and efficient manner, preparing files for storage in accordance with the Government of the Northwest Territories (GNWT) Administration / Operations Records Classification System (ARCS and ORCS) standards, and arranging appointments, travel or interviews.
Key Responsibilities
Perform a wide range of administrative and general support duties for the Chief Information Officer (CIO) of a highly responsible and confidential nature.
Provide administrative support to managers and staff, including basic orientation, procedural support, policies, communications, and OHS representation.
Administer the tele-communications systems for the Department.
Ensure the Division's responsibilities under the Archive's Act for the Management and preservation of records are met.
Support the Chief Information Officer and division, by ensuring the division¿s requirements under the Financial Administration Manual (FAM) are met.
Key Qualifications
A Business Administration or Office Administration Diploma and two (2) years of relevant experience.
Inquiries Only:
Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel View phone number on gov.nt.ca
Fax View phone number on gov.nt.ca
View email address on gov.nt.ca
Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.
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