Operations Coordinator/Executive Assistant

Executive & Operations Associate

TwelveSix Services Ltd.

Calgary, Alberta | Full-Time

TwelveSix Services is a Calgary-based advisory and development firm focused on energy, infrastructure, power, and data center development.

We’re a small, entrepreneurial team working on complex, high-impact projects across Alberta’s evolving energy and compute landscape. Our work moves quickly, priorities shift fast, and no two weeks look the same.

We’re looking for a highly organized, sharp, and proactive person to help keep the business running smoothly.

About the Role

This is not a traditional corporate Executive Assistant role.

This role is ideal for someone early in their career who is highly organized, resourceful, and thrives in fast-moving environments. You might have experience in admin, coordination, operations, hospitality, project support, or office management—or you may simply be someone who is exceptionally dependable and loves bringing order to chaos.

You’ll work closely with the founders across scheduling, communications, internal operations, project coordination, and day-to-day execution.

We care far more about judgment, work ethic, organization, and follow-through than years of experience.

What You’ll Do

* Manage calendars, scheduling, meetings, and travel

* Keep tasks, deadlines, and follow-ups organized

* Prepare meeting agendas, notes, and action items

* Draft and format emails, presentations, and business documents

* Organize digital files, folders, templates, and internal records

* Support project tracking and internal operations workflows

* Coordinate with clients, vendors, consultants, and partners

* Assist with proposals, presentations, and meeting prep

* Handle occasional personal logistics and administrative support for founders

* Help improve systems and processes as the company grows

Who You Are

* Extremely organized and detail-oriented

* Proactive—you don’t wait to be told every next step

* Comfortable juggling multiple moving priorities

* Strong communicator, both written and verbal

* Tech-comfortable and quick to learn new tools

* Resourceful and good at figuring things out independently

* Professional and trustworthy with confidential information

* Calm under pressure and adaptable when plans change

Experience

We expect most strong candidates will have 1–3 years of experience, but we’re open to exceptional candidates with less.

* Administrative support

* Operations / coordination

* Office management

* Hospitality / event coordination

* Project support

* Customer-facing roles requiring high organization

Why Join TwelveSix

* Work directly with founders

* Get exposure to major energy and infrastructure projects

* Learn how deals, projects, and businesses actually get built

* Gain experience across operations, strategy, and business development

* Join a high-trust, entrepreneurial environment where initiative matters

Benefits

* Hybrid / flexible work structure

* Health benefits

* 3 weeks paid vacation

* Professional development budget

* Work-from-anywhere days

* Holiday office closure

* Company phone

* Home office allowance

How to Apply

Please send your resume and a short note on why this role interests you and why you’d be a great fit to ***email_hidden***.

Tell us about yourself beyond your resume—we value ambition, initiative, and strong judgment.