Senior Divisional Coordinator

Job Responsibility: : Position: Senior Divisional Coordinator Department: Education File: 2024-36118 Role Level: Professional Group (PG 09) $38.24 - $47.85 Status: Temporary Full Time (approximately 15 months) Site: Mississauga Hospital Shift: Weekdays with flexibility to work outside daytime hours as needed Hours: 37.5 per week with flexibility as required Posted: January 16, 2024 Internal Deadline: January 23, 2024

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission: A New Kind of Health Care for a Healthier Community

Our Values: Compassion, Excellence, Courage

Our Goals: Quality, Access, Sustainability

Our Enablers: People, Education, Innovation, Research

We are looking for a talented and passionate individual to work alongside our Vice-President, Quality, Education & Patient Relations to our work on providing better care for our patients and their families. This exciting role not only offers an opportunity to make an impact across our multi-site structure, it will also play an important role in our mission to deliver a new kind of health care for a healthier community . Are you ready to step up to the challenge? Then bring your passion and talent to this role in which you will be able to join a dynamic team. You will be challenged and gain valuable experience working alongside passionate and compassionate professionals and have a chance to work in an organization where innovation thrives. JOB PURPOSE AND SUMMARY This position reports to the Vice-President Education and Academic Affairs and supports the Director of Education to provide executive level administrative support. This role leads the coordination of project work, committees and strategic projects related to Education at Trillium Health Partners. JOB DUTIES AND RESPONSIBILITIES Reporting directly to the Vice-President, Education & Academic Affairs, the Senior Divisional Coordinator works across all locations of Trillium Health Partners to support and fulfill a range of key responsibilities including:

• Provide senior-level support to VP Education & Academic Affairs, THP including but not limited to prioritization and oversight of daily calendar management, expense report management, meeting coordination, room booking and audiovisual and videoconference equipment set up, minute-taking and review/triage of incoming correspondence
• Collaborate with other administrative support team members across THP leadership team
• Collaborate with external stakeholders, including the University of Toronto, UTM
• Manage the development and distribution of communications, including memos, briefing notes, letters, reports, and presentations
• Triage and prioritize incoming requests, correspondence to the VP Education & Academic Affairs
• Liaise with leadership team to track, respond and escalate various internal and external requests as appropriate.
• Liaise with Education leadership to coordinate strategic and operational initiatives including but not limited to development/tracking of annual work plans, and goals and objectives
• Collaborate with other programs and departments to support strategic collaboration and align effective operations;
• Perform external and internal research and analysis across a broad spectrum of specialties, leveraging business acumen and writing, to create reports, presentations, correspondence and other documents for both internal and external use
• Manage and lead special projects, upon request of the VP, Education & Academic Affairs
• Collaborate with Physician Leaders to develop strategic agendas for Education Program leadership committee meetings
• Collaborate with the appropriate senior leaders and administrative supports to align on strategic agendas and cross committee communication requirements
• Assists in the promotion of interprofessional education programs;
• Travel between all three sites of Trillium Health Partners is required;
• Regular full time position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary.

JOB SPECIFICATIONS Knowledge & Experience

• A bachelor degree is required;
• A master's degree in public/health/business administration considered an asset;
• Strong ability to work independently and proactively with minimal direction as well as within a dynamic team setting
• Strong verbal and written communication skills
• Excellent interpersonal and organizational skills
• Exceptional time management and prioritization skills
• Proactive thinker with demonstrated ability to apply sound judgement
• Strong problem solving, analytical and conflict resolution skills
• Excellent technical skills in full Microsoft Office suite, including Word, Excel and PowerPoint
• The ability to function effectively during periods of rapid change and transition
• Ability to build and maintain relationships with key internal and external stakeholders
• Ability to link operational practices to business strategies
• Excellent ability to work independently or within a dynamic team setting;
• Excellent decision-making, problem solving, and conflict resolution skills;
• Excellent work ethic and positive attitude that demonstrates THP values of courage, compassion and excellence;
• Highly attentive to detail and quality;
• Advanced skills in MS Office, specifically with Outlook, Word, Excel, PowerPoint; and
• Excellent attendance record.

If you are a highly-motivated individual with exceptional organizational skills and demonstrated commitment to customer service, and enjoy working with dynamic teams in a fast-paced environment, apply today! Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply. To pursue this career opportunity, please visit our website: Trillium Health Partners is an equal opportunity employer committed to fostering a healthy and positive work environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act. Trillium Health Partners is identified under the French Language Services Act. We thank all those who apply but only those selected for further consideration will be contacted.