Co-op: Info. Management & Legal Info. Mgmt

Job Summary

The Canadian Security Intelligence Service (CSIS) is seeking to hire students who are looking for a Co-op or internship placement opportunity from January 2028 to April 2028.

Work Term

Winter 2028 (January – April 2028)

Eligibility

We will only be considering applicants enrolled in an accredited Co-op or Internship program in line with their program requirements from their post-secondary academic institution.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples and women) at all levels within the organization through hiring and talent management practices. Should you require accommodation in relation to a disability, please notify us during the recruitment process, as we will ensure that appropriate accommodations are made (eg. specialized equipment, changes to the physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

CSIS is looking for students who thrive on tackling diverse challenges in a unique environment. If you are up for the challenge and want to join one of our highest performing teams, there is no doubt that your contributions to CSIS will provide a meaningful impact to our mission of helping keep Canadians safe against national security threats.

CSIS offers opportunities for students to gain valuable experience with the possibility to return for multiple placements in different areas.

Students will be given the opportunity to cultivate their skills and knowledge by being paired with experienced employees who will provide feedback during the work term. They will have the opportunity to broaden their knowledge and experience before choosing a career specialization.

The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover letter, the additional locations you would like to apply to.

Our program is designed to identify and develop potential full‑time employees.

Special consideration may be given to those with a proficiency in both official languages of Canada.

Summary Of Functions

Students will assist with tasks including but not limited to the following:

Stream 1 – Information Management

• Respond to client requests for creation, filing, charge in/out of corporate files.
• Support retention and disposition activities.
• Participate in information digitization and quality assurance.
• Provide information management advice and guidance to clients related to Information Management policies, procedures and initiatives.

Stream 2 – Legal Information Management

• Respond to client requests for creation, filing, charge in/out of corporate files.
• Support retention and disposition activities;
• Coordinate the management of information holdings by developing project objectives/plans, quality control standards, contributing training programs and assisting in planning cycle;
• Resolve problems by analyzing and advising on policies, procedures and technology by using information from open and classified sources as well as project management methodology.
• Prepare communiqués and correspondence for management.
• Provide initial reports to assess the integrity of the applications in accordance with user requirements and application demands.

Education

Registered full-time in one of the following academic paths and years at the time of placement:

• College Diploma student in their 3 rd year;
• Undergraduate degree student in their 3rd year or higher;
• Graduate-level student (Master’s or Ph.D.)

Must Be In a Field Of Study Relevant To The Functions Of The Position For Which The Candidates Apply To; Such As, But Not Limited To

• Information and Records Management
• Library Science
• Archival Studies
• Business Administration
• Library Information Technology

Applicants must be registered as a full‑time, post‑secondary student in an accredited academic institution recognized in Canada during their work term.

Experience

Candidates with the following experience will be prioritized:

Experience may have been acquired through formal and informal settings (e.g. school, volunteer work experience or projects)

• Experience providing client service (e.g. responding to queries, providing advice on policies and procedures);
• Experience using word processors, as well as spreadsheet and e‑mail applications;
• Experience performing general administrative duties including file organization and management (search and retrieval).

Assets

• Experience in data entry and data quality assurance and integrity.
• Experience working in an information management or record keeping environment in an information administration capacity.
• Experience developing documents such as: awareness/information materials and/or communications, presentations, procedures;
• Experience working with an electronic document and records management system (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.);
• Experience in compiling, organizing, and drafting a wide variety of documents such as: correspondence, assessments, graphs, tables, dashboards and/or presentations to support the Branch activities;
• Experience in conducting research and analysis in a variety of issues/problems and providing input.

Stream 2 – Legal Information Management

• Additionally: Experience working and/or studying in a legal environment.
• Experience working with collaborative workspace platforms (such as Microsoft SharePoint, Jira, etc.)

Competencies

• Adaptability/Flexibility
• Client Service
• Analytical Skills
• Rigour
• Organizational skills/Multitasking

Salary Range

College or undergraduate

Annual Rate: $46,548-$66,035

Hourly Rate: $23.79-$33.75

Graduate

Annual Rate: $53,220-$67,151

Hourly Rate: $27.20-$34.32

Reference Links

• Hourly salary
• Public Service Commission Approved CO-OP (Co‑operative Education)/Internship Programs
• Self‑assessment language tests

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Important

We encourage interested candidates to apply promptly, as we will be reviewing and screening applications on a rolling basis until all available positions are filled. Federal Workforce Adjusted (WFA) employees are encouraged to apply for available positions and clearly indicate in their WFA status on their cover letter.

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.