Project Administrator

ABOUT THIESS 

Thiess, originating in Australia in 1933, is now a $4 billion global organization focusing on sustainable resource solutions, including mining services, land reclamation, and engineering consulting. With 12,000 employees, we are committed to creating lasting value for our clients and leading the way toward a more sustainable future. 

We are a movement spearheading a journey towards a more sustainable future, and North America is a crucial part of it. Our unique business approach to contract mining currently makes our services available in the United States and Canada. In the US, we operate in Salt Lake City, Utah, Colorado, and the Intermountain West region. In Canada, our services are available in Sudbury, Greater Ontario, and the Northern Ontario region. We are also expanding to other states and areas in both countries. 

Please get to know us better by watching the following videos about Our Purpose and Our Values ! 

ROLE OVERVIEW

Thiess is seeking a detail-oriented project administrator who can direct and monitor projects and support our mining team in Sudbury, Canada. This role reports directly to the Project Manager.

KEY RESPONSIBILITIES

• Coordinate and arrange meetings, manages schedules, prepares agendas, and reserve and prepare facilities


• Provide administrative support to all departments and internal stakeholders as needed


• Coordinate and lead the specialized project administrative support to Mine Site Project Team(s) and assist Project Home Office Team


• Prepare presentations, reports, letters and routine correspondence


• Manage the site elements, including liaising with Project Manager as necessary


• Processing of invoices and purchase orders


• Prepare and manage a weekly progress meeting and minute process. Support Project Management, Supervisors and others with meeting organization, minute taking, issuance, endorsement, and recording


• Manage office material supply orders and organization/security of stocked items


• Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities


• Support troubleshooting and coordinating of repairs/supplies through IT department for training laptops and various resources for employees


• Support Vale pass office communications (lenel card) as well as coordinate Vale training module registration


• Update email distribution lists as needed


• Support onboarding tasks ie. Thiess Backpack preparation and welcome swag, imaging of laptops, etc


• Assigning of lockers for Thiess paid employees


• Support the administration of uniform program for Thiess paid employees through third party supplier


• Performs other related duties as assigned

DESIREABLE SKILLS

• Good oral and written communication skills


• High level of attention to detail and excellent follow-up skills


• Solid understanding of business professionalism and the ability to work in a team environment


• Strong clerical, administrative and general office skills including attention to detail and rigor


• Excellent planning, leadership, organization, and communication skills


• Ability to communicate and interact within all levels of the organization


• Ability and willingness to work different schedule/flex-hours on site based on project needs


• Strong organizational skills with the ability to prioritize


• Demonstrated high level of analytical ability and ability to problem solve.


• Demonstrated ability to achieve results within a team environment with minimal supervision at times.

JOB REQUIREMENTS

• Mining or heavy industrial construction experience considered an asset


• 3-5 years administrative work experience or related experience


• Travel coordination experience


• Proficient in Word, Excel, PowerPoint, Outlook


• JD Edwards (Oracle) or equivalent procurement system proficiency preferred


• Speaks clearly and persuasively in positive or negative situations


• Listens and seeks confirmation of understanding


• Effectively responds well to questions


• Writes clearly and informatively, edits work for spelling and grammar


• Must be fluent in the English language


• Authorization to work lawfully in Canada without sponsorship from Thiess is required


• Valid drivers license

EDUCATION

• Post-secondary degree in a related field is required, however, relevant experience may be considered in lieu of formal education* 

* At the Company’s discretion

ADDITIONAL INFORMATION

• This is a site-based role on a Monday to Friday schedule that may involve occasional travel. 


• The role will cross-project partner with functional peers in multinational jurisdictions. 

WHAT WE OFFER 

• A work culture that follows our company values of integrity, accountability, and innovation, all underpinned by safety. 


• This position is an office first working arrangement with occasional, possible flexible working arrangements A permanent position working directly for Thiess, the world’s largest mining services provider.


• A competitive base salary reflective of your skills and experience, with annual bonuses 


• Comprehensive benefits 


• RRSP retirement savings benefit with employer matching contributions


• Career development and opportunities domestic within Canada, and potentially international


• Leave for all of life’s reasons.

Thiess is committed to fostering a diverse, equitable, inclusive and anti-racist workplace culture where all employees are valued, respected, and empowered to contribute their unique perspectives and talents. We recognize that diversity and inclusion are essential to our success and are committed to creating an environment where everyone thrives and is protected from harm. 

Thiess is an equal opportunity employer and we value the importance of diversity, dignity and worth of every individual in the workplace. Thiess is committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. Thiess will engage in reasonable workplace accommodation, short of undue hardship, for any successful candidate who has a documented exemption under the Ontario Human Rights Code. 

Thiess offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by Thiess regarding a job opportunity, please advise prior to the interview if you require accommodation. We welcome all qualified candidates to apply and hope you will choose Thiess as your employer of choice.  

We thank all applicants however only those selected for an interview will be contacted.

Application deadline: end of business day Friday, July 4th, 2025

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