Admin Assistant

Join the RPM Team!

At Rapid Property Management Yukon, we’re building more than great properties. We’re building great communities. We believe in Certainty, Consistency, and Compassion, and we’re looking for an organized, friendly, and dependable Administrative Assistant who shares those values.

If you enjoy helping people, keeping things organized, and working alongside a supportive team, we would love to hear from you.

Administrative Assistant

Position Summary

The Administrative Assistant supports the daily operations of Rapid Property Management Yukon Inc. (RPM). As a welcoming first point of contact for owners, tenants, contractors, and visitors, you will help keep our office running smoothly and provide administrative support to our property management and accounting teams.

Key Responsibilities

• Answer phone calls, respond to emails, and welcome office visitors.
• Assist with general inquiries and direct questions to the appropriate team member.
• Prepare and distribute correspondence, notices and prepare forms
• Maintain accurate electronic files, property records, and contact information.
• Assist with scheduling appointments, inspections, meetings, and contractor access.
• Enter and update information in our property management software.
• Support move-in and move-out administration, including documents and key tracking.
• Receive and organize invoices, receipts, and other documents for the accounting team.
• Track maintenance requests and follow up as directed by property managers.
• Monitor office supplies and assist with general office organization.
• Handle confidential information with care and professionalism.

Qualifications

• Experience in office administration, reception, or customer service.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities and follow through on tasks.
• Proficiency with Microsoft Office, email, and general computer applications.
• Willingness to learn new software and processes.
• A calm, respectful approach to sensitive or challenging conversations.

Core Competencies

• Customer service and professionalism
• Organization and accuracy
• Communication and teamwork
• Initiative and problem-solving
• Reliability and confidentiality

Working Conditions

• Office-based position in Whitehorse.
• Regular interaction with owners, tenants, contractors, and team members.
• A busy environment requiring flexibility and the ability to manage interruptions.

At RPM, we value people who take pride in their work and care about the communities we serve. Join a team committed to Certainty, Consistency, and Compassion.

To apply: Please submit your resume and a brief cover letter to [email protected]