contract conformance specialist iv.

Randstad

Reporting Structure:

Direct Report: Area Construction Manager (or Project Director / General Manager of Projects)

Indirect Report: Contract Conformance Regional Lead (CCRL)

Position Overview
The Contract Conformance Specialist (CCS) is accountable for the day-to-day contractual conformance responsibilities for all executed contractual arrangements across assigned capital and maintenance projects.

This role manages the flow of documentation and communication between the Company and Contractors to ensure all contractual obligations are met. The CCS facilitates the timely identification, communication, and resolution of contractual matters, frequently collaborating with legal, project management, construction management, procurement, project controls, and other internal/external stakeholders.

Key Scope & Dimensions
Portfolio Value: Assigned projects or programs with a consolidated total of up to $400MM per year.

Project Duration: Projects typically range up to 4 years in duration.

Complexity: Involves assigned projects or programs of elevated complexity.

Key Responsibilities
Contract Formation & Strategy

Demonstrate a clear understanding of and compliance with the Project Execution contracting strategy.

Facilitate the preparation of contract exhibits (scope, specifications, pricing, and special instructions).

Write technical contract language describing scope, pricing, and special instructions for assigned projects.

Coordinate with Contract Management Specialists to ensure project-specific functional requirements, contractor clarifications, and qualifications are incorporated into final documents.

Support Project Management in contractor negotiations during bidding and formation phases.

Contract Administration & Change Management
Manage the change order process: maintain change logs, generate change directives, review contractor-requested changes, and prepare approved change orders.

Establish and maintain project contract document control, correspondence, and retention systems in compliance with company procedures.

Review contractor-submitted invoices for compliance, distribute them for approval, and track them through payment execution.

Request, monitor, and track Service Request Orders (SROs) for third-party service providers throughout project lifecycles.

Compliance, Monitoring & Audit
Review contractor-submitted documentation for compliance; issue notifications of non-compliance and baseline deviations with Project Manager concurrence.

Coordinate with project teams, CCRL, Contract Conformance Managers, and Legal Leads to resolve contractual issues as they arise.

Prepare for and provide active support during internal and external company compliance audits.

Maintain ongoing communication with the CCRL regarding project status, requirements, and issues, including submitting weekly updates via the CCS Flash Report.

Stakeholder Communication & Relationship Management
Coordinate the development of project-specific communication plans.

Prepare meeting agendas, participate in person, and distribute notes for all contract-related meetings between the Company and Contractors.

Participate in and assist with contract conformance training for internal team members and third-party personnel.

Project Close-Out
Coordinate strict contract close-out procedures with project teams.

Close out project contract files and submit records for archive retention in accordance with company policy.

Qualifications
Basic / Minimum Qualifications
Education & Experience:

Bachelor’s Degree (Engineering, Construction, Legal, Technical, or Business discipline) with 10+ years of experience in legal, engineering, construction, or contract administration/conformance on construction projects; OR

Associate’s Degree with equivalent extensive experience in legal, engineering, construction, or contract administration on construction projects.

Industry Experience: Direct experience in contracting processes and issues related to energy industry construction projects (gas pipeline industry experience preferred).

Core Technical Knowledge: Fundamental understanding of the intent, context, purpose, and application of standard construction contract documentation.

Desired Skills & Attributes
Communication & Writing: Superior technical writing skills with a demonstrated ability to communicate complex issues in a clear, concise, and organized manner.

Problem Solving & Analytical: Proactive problem solver capable of taking corrective action before issues escalate into crises.

Interpersonal & Negotiation: Exceptional relationship-building, listening, and influencing skills; proven ability to support complex contract negotiations.

Organization & Prioritization: Excellent organizational skills with the ability to manage multiple priorities independently under reasonable supervision.

Technical Aptitude: Demonstrated proficiency with standard office computer applications (e.g., Microsoft Office Suite).

Please send your resume in confidence to View email address on randstad.com

Advantages
Communication & Writing: Superior technical writing skills with a demonstrated ability to communicate complex issues in a clear, concise, and organized manner.