Contracts and Procurement Specialist

Job Responsibility:

Position Details

Position Information Position Title Contracts and Procurement Specialist Department/Unit ITS, Assistant VP Office Location Halifax, Nova Scotia, Canada Posting Number S218-24 Employee Group NSGEU Local 77 Position Type Term Duration of Contract (if applicable) 1 year Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week) Classification C5 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary Information Technology Services (ITS) is dedicated to a constructive, team-orientated environment, gathering varied perspectives, sharing knowledge, and building effective partnerships that enable our partners to achieve their goals by advising, providing solutions, and delivering service excellence in alignment with the University's mission and goals. Reporting to the Director, Business Operations, the Contracts and Procurement Specialist supports, manages, and administers contracts, license agreements, hardware and software maintenance renewals and leases for technology spending on services and products across the organization with specific attention to the requirements for the Infrastructure & Operations group within ITS by evaluating and enhancing workflow processes, and operational improvements. Key Responsibilities

• Procure by Purchase Requisitions for single quotes, multi-quote requirements and authorizes the acquisition for small items with low value. Requisitions are used for supplies, hardware and software acquisition and maintenance renewals.
• Participate in RFP/RFQ development. Ensure fair and formal selection of suppliers in Requests for Information and Requests for Proposals development and evaluation to verify all required components are present in the requests, and that proper processes are followed.
• Track receivers for Purchase Orders, ensuring they are signed, and invoices sent to Financial Services as soon as possible paying strict attention to year-end deadlines.
• Maintain the accurate management of ITS network and server hardware leases, and software leases/contracts for the Infrastructure and Engineering Units in ITS.
• Ensure hardware warranties are in place for network hardware and servers with an awareness of any associated expiration dates for these warranties by maintaining a list of all maintenance contracts and software licenses.
• Responsible to support, manage, and log cost for technology spending on services and products across ITS.

Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines. Required Qualifications

• Business/Office Administration and/or Accounting program with approximately four years' related work experience in procurement, accounts payable or audit environments (or equivalent combination of training and experience).
• Experience and/or Certification in Project Cost Estimation
• Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail.
• Demonstrated professionalism, and excellent interpersonal and communication skills (written and verbal) with the utmost importance on diversity, inclusivity, respect and kindness.
• Proficiency in MS Office applications, with especially strong Microsoft Excel skills.

Assets

• Public Procurement certification or Supply Chain designation.

Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies ( in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit Posting Detail Information Number of Vacancies 1 Open Date 06/28/2024 Close Date 07/08/2024 Open Until Filled No Special Instructions to Applicant