Business Operations Coordinator

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Business Operations Coordinator (Level D)

Job Code: 40506

Job Location: Waterdown, Ontario

Job Schedule: 9/80

About the Role

Performs general administrative support tasks within Operations, Supply Chain and Trade Compliance. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings, business travel and other events.

Primary Responsibilities 

• Anticipate and highlight key points for action for the Head of Wescam Operations, Supply Chain, Trade Compliance and other members of the Leadership Team.
• Support cross functional activities with individuals at all levels in a fast-paced environment
• Help manage departmental communications to internal and external key stakeholders
• Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion
• Manage travel arrangements and expense reporting
• Actively monitor key deadlines and tracking tasks
• Coordinate meetings and assist in the coordination, planning and execution of engagement events
• Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support
• Provide administrative support to the broader senior leadership team as required, including event management and administrative duties
• Manage and maintain the complex calendars and schedules of Directors and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
• Coordination of Visitor Requests requiring Security & Trade compliance, and manage all associated meeting logistics including room reservations, audiovisual needs, catering etc.
• Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings
• Assist in the coordination, planning and execution of business critical events such as audits and customer visits
• Raising and processing internal purchase requisitions & purchase orders
• Reconcile event budgets and invoicing as required
• Assist with the production & management of special projects as required
• General office administration duties
• Occasional travel to Don Mills location will be required

Required Capabilities 

• Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality
• A high level of integrity and commitment to ethical behaviour
• Strong organization, time management skills and attention to detail
• Ability to handle multiple tasks and effectively balance priorities to meet deadlines
• Strong communication skills
• Exceptional grammatical, oral communication skills and problem solving skills
• Excellent interpersonal skills
• Ability to input, revise and format documents in Word, Excel, Powerpoint including the use of advanced features
• Ability to maintain confidential and sensitive information with diplomacy
• Ability to understand the various facets, divisions and groups of L3Harris on a global, national and local level
• Strong decision-making abilities
• Understanding of the functional and department activities
• Knowledge of business travel
• Familiar with travel-related, export, and shipment related logistics is an asset.
• Strong customer service skills, and served as part of a motivated and diverse team

Desired Education and Experiences 

• Requires highly developed job knowledge/skills.
• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

*This posting is for a current vacancy. In the province of Ontario, Canada, the pay range for this position will be $34-39/hr. 

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At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.