Procurement and Contracts Manager

Job Responsibility:

Job Overview:We are seeking a skilled Procurement and Contracts Manager to join our Project Delivery team.

Project Procurement Responsibilities:

Project Procurement

• Oversee and plan all aspects of purchasing from pre-bid to closeout.
• Monitor and oversee execution of purchasing buy-out.
• Liaison between Procurement, Construction and Engineering.
• Work with Project Management Team to develop correspondence with Client as appropriate to request necessary changes and modifications to meet the project requirements; assist in negotiations concerning changes.
• Locate and assist in the evaluation and qualification of vendor materials and equipment, subcontractors, and professional service providers.
• Represent Company in negotiating contracts with suppliers, subcontractors, and professional service providers.
• Process requisitions and prepare purchase orders for supplies and equipment.
• Maintain records of goods ordered and received.
• Resolve vendor or contractor grievances and claims. Review purchase order or subcontractor claims and contracts for conformance to company policy.

Corporate Procurement

• Negotiate commercial terms and conditions with equipment vendors, material vendors, professional service providers and subcontractors; consult with corporate attorneys and senior management to minimize project and corporate risk while maintaining commercial competitiveness.
• Manage and administer the pre-qualification and evaluation of vendors, materials and equipment, subcontractors, and professional service providers.
• Process requisitions and prepare purchase orders for supplies and equipment.
• Maintain records of goods ordered and received.
• Resolve vendor or contractor grievances and claims. Review purchase order or subcontractor claims and contracts for conformance to company policy.
• Manage and administer needs assessments and scope clarification across all departments or cross functional teams.

Project Delivery Contracts Administration

• Review Master Service Agreements (MSA) to determine the obligations, liabilities and highlight risks.
• Consultation with Legal / Subject Matter Experts (SME) for appropriate managerial review.
• Track contract changes/modifications; implement record-keeping to validate potential changes.
• Provide interpretation of Prime Contract language in support of relevant internal stakeholders.
• Development of project delivery processes and procedures to ensure compliance with subcontract requirements.
• Development and implementation of associated Change Management procedures.
• Claims preparation.
• Negotiation of Change Orders, variations and change issues.
• Ensure timely and accurate contractual correspondence.

Contracts Management

• Draft, review, negotiate, and finalize client contracts ensuring all terms and conditions are favorable and compliant with organizational objectives and policies.
• Monitor the execution and performance of client contracts, ensuring adherence to agreed terms.
• Oversee the negotiation, drafting, and management of vendor contracts.
• Ensure vendor contracts meet organizational standards and deliver value for money.
• Draft, review, and manage NDAs and confidentiality agreements to protect the organization's interests.
• Ensure compliance with confidentiality requirements across the organization.
• Identify, assess, and mitigate risks related to contracts and supply chain activities.
• Develop contingency plans to address potential supply chain disruptions or contract disputes.

Manager Duties

• Assist in the development and implementation of procurement and contract management instructions, policies, and procedures.
• Oversee staff training.
• Provide feedback to assist in analyzing market and delivery systems to assess present and future material availability.
• Oversee administration of online purchasing systems.
• Communicate and enforce purchasing policies & procedures to project team.
• Provide training to ensure policies and procedures are followed.
• Responsible for projections, financial planning, expediting, delivery schedules and project purchasing reporting.
• Oversee the development and review of all procurement analytics, reporting and deliverables.
• Train project staff on contractual requirements/obligations.
• Maintenance of change management/issue logs and provision of summary reports.
• Maintain excellent relationships with the owner, client, subcontractors and the public.
• Write / revise procurement policies and procedures to ensure accuracy and relevance.
• Create manuals, training binders, forms, and other required documents.

Experience: - Bachelor's degree in Business Administration, Supply Chain Management, or related field.- Proven experience as a Procurement Manager or in a similar role.- Strong knowledge of sourcing and procurement techniques as well as a good understanding of supply chain management.- Ability to negotiate and close deals with vendors effectively.- Familiarity with vendor management software.- Excellent communication and interpersonal skills.

Skills:- Proficiency in MRP systems.- Strong negotiation skills.- Vendor management expertise.- Ability to fabricate cost-effective solutions.- Experience in sourcing materials efficiently.- Knowledge of supply chain processes.

If you are a proactive individual with exceptional negotiation skills and a passion for procurement, we invite you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $60.00-$85.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Experience:

• purchasing: 5 years (preferred)

Work Location: In person