Fleet Coordinator

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the T’exelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe. 

Deadline for Applications:   June 15, 2026 . 

POSITION

As part of the administrative team, the Fleet Coordinator will oversee the overall Fleet Management System of WLFN. A fleet vehicle coordinator manages the day-to-day operations of a company's vehicle fleet to ensure efficiency, safety, and compliance. Key duties include scheduling vehicle maintenance, tracking vehicle location and usage, dispatching drivers, monitoring fuel consumption, and ensuring vehicles have proper documentation.

Employment Type

Permanent full time, 35 hours per week. Monday - Friday 8:30am-4:30pm.

Probation Period

3 months from the date of hire.

Education Required

• Certificate in Business Administration or a related field or an equivalent combination of training, education


• Experience may be considered.

Experience Required

• Minimum of 3-5 years’ administrative experience.

Overtime Status

Non-exempt.

DUTIES AND RESPONSIBILITIES

1. Maintain the Quigli outlook calendar bookings such as Community Bus, Van, Honda Pilot, CRV, and Suburban. Ensures that proper procedures are followed and inspections are completed upon each use.


2. Maintains inventory for all WLFN Fleet vehicles including boats, utility trailers and skid steer, etc.


3. Schedules and maintains regular and seasonal maintenance for fleet vehicles including oil changes, tire changeover, windshield replacement, detailing, recall services, inspections, etc. for all fleet.


4. Ensure all Fleet Vehicles are entered into the PSD City Wide System with all documentation.


5. Administrative Compliance: Maintaining records of registrations, insurance, and compliance with safety regulations.


6. Tangible Capital Asset Management and PSD City Wide: Tracking vehicle locations, managing vehicle inventory, and coordinating acquisition or disposal of vehicles.


7. Safety & Incident Reporting: Investigating accidents, monitoring driver behavior, and ensuring vehicles have emergency kits.


8. Reporting & Cost Tracking: Preparing reports on fleet performance, such as fuel usage and maintenance costs, to help control expenses.


9. Serving as the point of contact for drivers regarding vehicle issues.


10. Working in a fast-paced environment and taking initiative to update processes.

Knowledge

• Knowledge of Microsoft Office software at an intermediate/advanced level.


• Fluent of PSD CityWide Software.

Skills And Abilities

• Must be highly efficient with the ability to manage several diverse tasks, activities, and projects at the same time.


• Ability to be flexible and take an optimistic approach to work; able to anticipate and handle challenging situations.


• Exceptional customer service skills.


• Excellent verbal and written communication skills with strong analytical and problem-solving skills.


• Strong interpersonal skills, very good judgment, and strong initiative.


• Ability to recognize opportunities for improvement and efficiency.


• Operates as part of a team and is flexible about the boundaries and functions of the job.


• Maintains professionalism in all circumstances.


• Recognizes and respects all cultural diversity and understands the Indigenous culture.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.