Church Office Administrator

Whitehorse United Church is seeking an office administrator. The office administrator reports to the Ministry and Personnel Committee and works in collaboration with the Minister and church volunteers to ensure smooth and efficient daily operations of our church and its committees.

Our congregation is a community of faith that has a goal of building community both within our congregation and the wider community. The church administrator is key to helping with that goal, as the first point of contact that newcomers have with our church. The position requires people skills, financial skills, and flexibility. First among them is to be able to relate to a variety of people with compassion and care.

• Minister
• Church committee members
• Members and attendees of the congregation
• Members of the public, user groups, facility renters

Duties and responsibilities:

Provides administrative support to the Minister, Church Council and other committees:

• Greets visitors to the church during office hours.
• Answers incoming calls, routing them to the appropriate person.
• Responds to mail and email correspondence and routes requests as needed.
• Create weekly power point slides
• Handles church communication and publications
• Website and social media content updates
• Prepares for business meetings under direction of Church Council, including preparing and distributing documents containing agendas, reports and financial statements.
• Manages office supplies, keeps track of inventory, and purchases more as needed.
• Arranges for equipment maintenance when required.
• Maintains orderly and clean office space and records (paper and electronic) for future use.

Manages the booking and scheduling of facility rentals for meetings, events, etc.:

• Connects with renters regarding facility in accordance with rental agreement
• Provide site orientations for renters
• Complete rental agreements
• Collect deposit and rental fees
• Responsible for providing key access and security codes to renters

Performs financial activities according to established procedures:

• Maintains current and accurate financial records.
• Accounts Receivable and Payable duties - invoicing, posting all transactions to allocated accounts, bank deposits, etc.
• Assists in preparation of annual church budget for administrative functions.
• Produces reports for Finance and Property Committees.

Knowledge, skills and abilities:

• Strong interpersonal skills and ability to work with multiple volunteers
• Ability to work with integrity and maintain personal and professional boundaries.
• Meet people with kindness, courtesy and tact. At times will deal with people in grief or crisis.
• Ability to maintain strict confidentiality and good judgement in handling sensitive and personal issues and information.
• Excellent oral and written communication skills.
• Ability to work independently, multitask, problem solve and maintain good organization.
• Ability to prioritize duties and issues.
• Able to work at a fast pace and stick to weekly and monthly deadlines.
• Ability to use technology specifically Microsoft Word, Publisher, Excel and Sage 50.
• Ability to update and maintain electronic data files, statements and reports.

Required Education and experience:

• Must have at least with 1 year of experience working in an office environment
• Knowledge of Bookkeeping practices and procedures
• Experience with Microsoft Word, Publisher, PowerPoint and Excel
• Ability to update and maintain electronic data files, statements and reports.
• High School Diploma or GED.
• Preference for post-secondary education or training in office or business administration.

This is a permanent part-time position (25 hours per week, Monday to Friday) with some flexibility of hours of work. The hourly wage is $25-27/hour, depending on experience and education. RCMP clearance required.

Please send a cover letter and resume to [email protected] by November 6, 2026