Accounts Payable Clerk

The Accounts Payable Clerk is responsible for supporting general accounting functions with a primary focus on accounts payable processing and expense reporting.

This role ensures the accurate and timely processing of invoices, purchase orders, payments, and vendor records while supporting month-end and year-end financial activities. The position requires strong attention to detail, organizational skills, and the ability to work in a fast-paced construction environment.

KEY RESPONSIBILITIES

Accounts Payable Processing

• Create, enter, send, and file purchase orders and invoices accurately
• Maintain payment tracking and reconciliation spreadsheets
• Process electronic transfers, payments, and cheque runs
• Monitor accounts to ensure payments are current and accurate

Vendor & Invoice Management

• Investigate and resolve invoice discrepancies and misapplied payments
• Maintain accurate and up-to-date vendor files
• Ensure proper documentation and compliance for all transactions

Reporting & Financial Support

• Prepare reports and assist with financial analysis as required
• Support month-end and year-end reporting processes
• Assist accounting team with bookkeeping and financial record maintenance

Administrative Support

• Perform filing and general administrative duties related to accounting functions
• Proofread documents for accuracy, completeness, formatting, and compliance
• Support overall team operations and organizational needs as required

QUALIFICATIONS

Education & Experience

• Minimum 2+ years of relevant accounting or accounts payable experience
• Construction industry accounts payable experience considered an asset

CORE COMPETENCIES

• Accountability & Dependability
• Quality Orientation
• Consultation & Support
• Time Management
• Communication Skills
• Continuous Learning
• Planning & Organization
• Ethics & Integrity

KEY CHARACTERISTICS

• Strong interpersonal and customer service skills
• Excellent written and verbal communication abilities
• Strong attention to detail, including proofreading and accuracy
• Proficient in Microsoft Office, especially Excel
• Experience with Viewpoint software considered an asset
• Ability to manage time effectively and work independently
• Ability to work in a fast-paced environment and manage multiple priorities

WORKING CONDITIONS

• May be required to attend meetings or presentations as needed
• Frequent use of desktop computer and office equipment requiring manual dexterity
• Occasional overtime may be required
• Ability to lift or move items up to 25 lbs if necessary

EQUAL OPPORTUNITY EMPLOYER

Matheson Constructors is an equal opportunity employer and encourages applications from all qualified candidates.

Accommodations are available upon request for candidates participating in all stages of the recruitment process.

RECRUITMENT NOTICE

Matheson Constructors does not accept unsolicited resumes from recruitment agencies or third-party firms.