Payroll Specialist

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we’re changing lives .

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

Abou t the Opportunity

The Human Resources team is seeking a motivated, passionate and detail-oriented Payroll Specialist to process payroll, administer benefit programs and support on full range of HR programs and initiatives. In this role you will work closely with the HR team to deliver state of the art programs and support the continued evolution of UJA’s culture. You will be responsible for providing daily administrative and project support in Orientation, data management, health and wellness, benefits + payroll and more. 

Responsibilities include, but are not limited to:

PAYROLL OPERATIONS

• Administer full-cycle bi-weekly payroll across two entities in partnership with our payroll vendor (ADP), ensuring accuracy and compliance with applicable policies and regulations


• Prepare, verify, and process all employee payments, including regular pay, benefits, time-off entitlements, and off-cycle adjustments


• Maintain employee records and payroll changes in ADP, ensuring data integrity and proper entity separation at all times


• Partner with the Finance team to deliver payroll reconciliation and General Ledger (GL) reports, supporting accurate cost allocation and timely month-end and year-end financial close; Assist with internal and external payroll audits.


• Support payroll-related filings and statutory documentation, including Records of Employment (ROEs), year-end T4 statements, and other required remittances


• Collaborate with ADP to identify and implement system enhancements that meet evolving business needs

BENEFITS & PENSION

• Process benefits and pension enrollments, changes, and terminations with the respective plan providers


• Support pension plan administration, including year-end adjustments and the annual audit process in collaboration with the pension vendor

HR OPERATIONS

• Provide day-to-day HR operational support, including maintaining employee data in BambooHR and ADP, responding to employee inquiries, and contributing to HR programs and initiatives


• Track and maintain vacation and leave records, providing regular reports to the HR team


• Compile quarterly People Analytics data to support HR dashboard reporting

Qualifications:

• Post-secondary education in Finance, Accounting, Payroll, Human Resources or related field, or equivalent experience


• 3-5 years’ relevant work experience

• Passionate advocate and visible champion of UJA’s mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose. 

• Strong understanding of full-cycle payroll processes


• Experience conducting payroll in a unionized environment


• Proficient with ADP Workforce Now and/or other payroll systems


• Working knowledge of the Employment Standards Act and other relevant legislation


• Strong Excel skills


• PCP or other payroll designation an asset


• Proactive with excellent organizational, prioritizing and time-management skills


• Highly detail-oriented with a strong sense for accuracy


• Maintain a high degree of discretion and confidentiality

*This is a full-time position. Salary Range: $65,000–$75,000 annually, based on experience .  At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

Qualified applicants are invited to submit a cover letter and resume. 
Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.  

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.