Construction Administrator (Full-Time)

About the Role:
We are seeking a highly organized and detail-oriented Construction Administrator to join our team. This full-time contract (12 Months with room for extension) role supports construction project operations by supporting with bookkeping, managing documentation, coordinating communication, and ensuring smooth administrative processes. The ideal candidate is proactive, adaptable, and able to work both independently and as part of a team.

Hours of work: 8:00AM to 4:30PM Monday to Friday

Position type: In-Office

Key Responsibilities:

Accounting & Bookkeeping

Work with the accounting team to process invoices and project costing.

Assist with payroll and monthly bookkeeping tasks

Track scheduling, project costing, and progress across multiple projects

Organize invoices and support the accounting team

Knowledge of the Sage50 accounting software is a plus

Detail oriented and comfortable working between multiple excel sheets is a must.

Health & Safety

Prepare the construction of job site safety boards with our H&S manager

Help build our COR2020 safety program

Assist with health and safety programs and procedures

Support compliance with regulations and internal safety procedures

Audit and maintain worker qualifications with our H&S manager

General administrative support

Provide administrative support to project managers and site supervisors as needed

Manage and organize project documentation, permits, and reporting to project managers

Sending out staffing and scheduling emails

Maintain accurate records and filing systems

Prepare and download tender documentation along with closeout documentation

Work with project managers and estimators on searching tender websites along with safety / compliance platforms.

Qualifications:

A university degree is required ; education in construction management, engineering, architecture, or a related field is a plus

Bilingual in English and French is preferred

Strong office and administrative skills

Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Comfortable working independently and within a collaborative team environment

Knowledge of the construction industry is an asset

Previous experience with health and safety procedures is a plus

Must be able to obtain and maintain a security clearance

References will be requested as part of the hiring process

Bilingual in English and French is preferred.

Must be able to commute to our office located at 2000 Thurston Dr. (Suite 25), Ottawa ON, K1G4K7.

Core competency in english (Written/Spoken) is required.

Comfortable with Microsoft suite

Familiarity with bookkeeping / accounting practices is a plus.