Financial Administrator

About Us

Citadel Fence is a growing fence contracting company delivering high-quality residential and commercial fencing solutions across Nova Scotia, New Brunswick and PEI. Our team takes pride in craftsmanship, exceptional customer service, and building long-term client relationships. As we continue to expand, we are seeking an experienced Financial Administrator to join our team, based in Bedford, Nova Scotia.

Position Summary

The Financial Administrator oversees Citadel Fence's day-to-day accounting and financial operations; bookkeeping, accounts receivable, accounts payable, reconciliations, and financial reporting - while also coordinating scheduling, purchasing, and customer-facing project logistics. This role is a strong fit for someone who enjoys accounting work and wants a role that extends beyond the ledger into hands-on operations. The role serves as the primary point of contact between customers, sales, operations, suppliers, and management to ensure projects move efficiently from quote approval through completion and payment collection.

Key Responsibilities

• Liaise with the company's external accountant on year-end and tax filings.


• Assist with HST filings and payroll remittance tracking.


• Assist with month-end close, including reconciling Accounts Payable and Accounts Receivable subledgers to the general ledger.


• Prepare financial summaries and reports for the President, including cash flow, job costing, and aging reports.


• Support budgeting and job-cost tracking across active projects.


• Reconcile bank and credit card accounts on a monthly basis.


• Coordinate customer financing applications and release funds through FinanceIt.


• Conduct collections calls and follow-up.

• Collect deposits, follow up on outstanding accounts, and assist with payment collection.

• Apply Accounts Receivable payments.

• Process supplier invoices through Dext and accounting systems.

• Monitor Accounts Payable email.


• Conduct regular Dext processing and data entry.


• Manage Visa transactions and receipts.

• Maintain accurate payment records.

Additional Responsibilities

• Assist with scheduling and operations as requested.


• Answer and direct phone calls and emails as needed.


• Support sales staff with quotes, deposits, and commission reporting as requested.


• Maintain office systems and records, and provide administrative support to the President and leadership team as needed.

Qualifications

• Accounting or business diploma/degree, or equivalent bookkeeping experience; a junior accountant skill set with comfort in reconciliations, month-end processes, and financial reporting. Working toward or holding a CPA designation is an asset, not a requirement.


• 2+ years of experience in accounting, bookkeeping, or financial administration; interest in expanding into operations, scheduling, and customer-facing coordination is important, as this role goes well beyond the ledger.


• Experience in construction, fencing, landscaping, or a similar industry is an asset.


• Strong organizational, communication, customer service, and problem-solving skills.


• Proficiency with Microsoft Office and QuickBooks (or similar accounting software) is preferred; experience with LMN, Trello, and Dext is an asset.

Compensation

• Salary: Competitive, based on experience


• Benefits package and opportunities for growth within the organization.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

Citadel Fence is an equal-opportunity employer and values diversity in the workplace. We are committed to providing a safe and supportive environment for all employees.