Human Resources Coordinator - Banking - ServiceNow

Are you an organized professional with excellent communication skills?

Working with one of our top financial clients, this role calls for a Human Resources Coordinator - Banking - ServiceNow. This position involves providing centralized support for talent & operations, combining administrative coordination with hands-on office operations support, and contributing to enterprise process improvements. The role offers an excellent opportunity to develop your career in a dynamic financial environment.

Pay rate range (CAD): $17.60/hr – $27.54/hr

Responsibilities

• Develops and maintains organized filing systems for reports, forms, and documentation (paper and electronic).
• Drafts, edits, and distributes correspondence, presentations, policies, and procedures.
• Dispatches outgoing communications and responds to inquiries, resolving issues or escalating as needed.
• Prepares and tracks expense claims and reports.
• Conducts premises inspections and completes monthly Health and Safety audits, including reporting and follow-up.
• Collaborates with internal teams and external vendors to support office operations and facilities activities.
• Assists with staffing logistics such as office moves, relocations, furniture planning, and incoming/outgoing staff support, ensuring minimal disruption.
• Manages office supplies, monitors inventory levels, and processes orders and shipments.
• Organizes and reviews work to ensure accuracy, completeness, and compliance with standards.
• Analyzes operational issues, recommends next steps, and escalates when necessary.
• Identifies and supports implementation of operational improvements.
• Acts as a buddy and provides onboarding/training support to new hires.
• Takes on additional responsibilities to support team and business needs.

Desired Skill-Set

• Strong English writing skills.
• Minimum of 2 years’ experience in an administrative support role.
• Experience in a high-volume, fast-paced environment.
• Proficiency in Microsoft Outlook, Teams, Word, Excel.
• Excellent verbal and written communication.
• Strong organizational and attention-to-detail skills.
• Collaborative team player with interpersonal skills.
• Analytical and problem-solving abilities.
• Resilient, adaptable, and proactive with the ability to work independently.

Nice to Have

• ServiceNow experience.
• Relevant postsecondary education.
• Customer service experience.

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.