Accounts Payable Clerk

ABOUT WALES MCLELLAND

Wales McLelland is an industry leader, well established in BC, working mainly in the Lower Mainland. We have been in operation for over 50 years. Our success has been driven by and is thanks to our employees’ years of experience and excellence in the field. They’re the reason why we have a name that our partners trust.

Simply put, we’re family, and we’re always looking to welcome new talent to the team.

We are a general contractor that provides pre-construction, design-build, and construction management services for industrial, commercial, and institutional clients, we specialize in tilt-up construction. Our Company values guide everything we do, at Wales McLelland our values include Safety, Professionalism, Integrity, Respect, and Commitment.

POSITION SUMMARY: The AP Clerk supports the day-to-day accounts payable function by processing invoices, employee expense reports, and payment requests accurately and timely. Working under the supervision of the Accounts Supervisor, this role ensures that financial transactions are properly recorded, approved, and aligned with Company procedures. This position plays a key role in maintaining accurate project cost records and supporting smooth financial operations across the Company.

RESPONSIBILITIES:

Invoice Processing & Data Entry

• Process a high volume of vendor invoices and purchase orders accurately and efficiently


• Perform data entry and invoice processing using Timberscan and Timberline (Sage 300 CRE)


• Match invoices to purchase orders, receipts, and supporting documentation (3-way matching where applicable)


• Ensure invoices are properly coded to jobs

Routing & Approvals

• Route invoices to appropriate reviewers for approval and follow up on outstanding approvals


• Verify that all required approvals and supporting documentation are in place prior to processing

Employee Expenses & Credit Cards

• Process employee expense reports, including but not limited to mileage and out-of-pocket expenses


• Ensure expense submissions are complete, accurate, and compliant with Company policies


• Assist with credit card receipt collection and reconciliation support, ensuring transactions are supported and coded correctly

Vendor Accounts & Reconciliation

• Reconcile vendor statements and investigate discrepancies


• Communicate with vendors to resolve invoice, payment, or account issues in a timely and professional manner


• Maintain accurate and up-to-date vendor records

Records & Documentation

• Maintain organized and accurate accounts payable files and records (electronic and/or physical)


• Ensure all documentation is properly stored and accessible in accordance with Company procedures

General Support

• Assist with month-end activities, including ensuring invoices are entered and up to date


• Support the Accounting team with administrative and clerical tasks as required


• Perform other duties as assigned.

QUALIFICATIONS:

• Minimum 2–3 years of accounts payable, data entry, or administrative experience, preferably in a construction or property management environment


• Experience working in a high-volume, fast-paced environment


• Practical experience with Timberscan and/or Timberline (Sage 300 CRE) is an asset


• Post-secondary education in accounting or business is an asset but not required


• Basic understanding of accounts payable processes


• Comfortable using Microsoft Office, email, and accounting software


• Strong attention to detail and accuracy in data entry


• Ability to handle confidential information with discretion


• Good communication, organizational and time management skills


• Ability to handle repetitive tasks with consistency and minimal errors


• Ability to work both independently and as part of a team


• Professional and courteous approach when dealing with vendors and internal staff.

BENEFITS:

In addition to a positive and respectful work environment, the following are some of the benefits of working at Wales McLelland:

• Competitive compensation package
  


• RRSP matching


• Comprehensive health benefits


• Employee referral program


• Vacation and sick time


• Anniversary service recognition
  


• Learning and development program

Please note that we can only accept candidates who are eligible to work in Canada.

**No Recruiting Agency phone calls, please**