Communications Coordinator

Job Title Communications Coordinator
Job Category M&P - AAPS
Job Profile AAPS Salaried - Information Services, Level A
Job Family Group Staff - Non Union
Department UBCO | Administration | School of Engineering | Faculty of Applied Science
Compensation Range $6,143.67 - $8,830.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Job End Date June 30, 2028
Posting End Date November 9, 2026
Note: Applications will be accepted until 11:59 PM on the Posting End Date.At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job Summary
This position supports the School of Engineering by coordinating and executing communications projects and initiatives. This role is responsible for producing visual identities, publications, story content, and other communications materials. The position requires strong writing, design, publishing, videography, photography, and editing skills to ensure high standards and accuracy across print and web-based media.Organizational Status
This position reports to the Communications Manager, and works closely with the School of Engineering (SoE) Leadership and Management to meet the school's communications needs. It interacts with faculty, staff, students, and communications colleagues at the Faculty of Applied Science Dean’s Office (UBC Vancouver) and UBC Okanagan University Relations.Work Performed
Communications Coordination
Coordinates the creation and delivery of communications materials to support events, workshops, and engagement initiatives. Assists in developing materials to support industry and donor engagement. Manages project timelines and deliverables, coordinating with content providers, editors, designers, and external services. Evaluates media and format requirements and provides recommendations.Website & Social Media
Maintains and updates website and social media content in alignment with School of Engineering goals. Co-develops, updates and implements web and social media communication plans in coordination with the Communications Manager. Collaborates with University Relations on web technologies and digital communications. Ensures content is relevant, current, and accurate by working with staff and faculty.Recognition & Awards
Supports recognition efforts by preparing materials that highlight faculty, staff, and student accomplishments. Liaises with internal and external award agencies. Researches and interviews individuals to prepare biographical content for promotional use.Media Relations
Prepares press releases and publicity materials in collaboration with University Relations. Coordinates announcements and promotions of major honours and distinctions.Writing & Editing
Writes, edits, and produces content for websites, brochures, media releases, and promotional materials. Reviews and fact-checks copy to ensure accuracy and adherence to style guides.General Communications Support
Designs presentations for use by the Director. Provides photography and video services. Manages photo and video archives. Stays current with communications best practices.Project Management
Coordinates timelines, deliverables, and resources for communications-related projects. Tracks progress and ensures deadlines are met across multiple concurrent projects. Maintains documentation and reporting for project milestones and outcomes. Collaborates with internal and external stakeholders to ensure project alignment. Identifies risks and implements mitigation strategies to keep projects on track. Supports budget tracking and resource allocation for communications initiatives.Event Planning and Coordination
Plans and executes events that support communications goals, including workshops and public engagements. Coordinates logistics such as venue booking, catering, and technical support. Develops promotional materials and manages event communications. Works with faculty and staff to ensure event content aligns with School objectives. Manages registration, attendance tracking, and post-event evaluations. Liaises with vendors and service providers to ensure quality and timely delivery.Consequence of Error/Judgement
This role requires independent work and sound judgment. Errors in communication materials may negatively impact the School’s reputation, recruitment, fundraising, and public perception. Accuracy and professionalism are essential.Supervision Received
Works independently under the direction of the Communication Manager and receives project-specific guidance from Leadership and Management Team.Supervision Given
NoneQualifications
Minimum Undergraduate degree in communications, marketing, public relations, or a related field.Minimum of four years of experience or an equivalent combination of education and experience.Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.UndefinedPreferred Experience
Preferred Experience coordinating communications projects across print and digital platforms.Strong writing, editing, and verbal communication skills.Familiarity with social media tools and strategies.Experience in a post‑secondary setting is an asset.Ability to collaborate effectively and manage multiple projects under tight deadlines.Proficiency in Adobe Creative Suite and MS Office.Graphic design, photography, and videography experience preferred.Knowledge of UBC Okanagan and the Kelowna region is an asset.The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work.Are you ready to embrace the future together?
Equity and diversity are essential to academic excellence.
An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply;
however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at View email address on ca.hrm.tc.
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