Administrative and Estimating Coordinator

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

• An attractive health and dental benefits package for you and your family (dependents)
• Health Care Spending Account and Healthy Living Wellness Account options
• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our office in Niagara Falls, ON, is looking for a Administrative and Estimating Coordinator to join our team.

Summary of the Role

Reporting to the Area Manager, the Administrative and Estimating Coordinator is responsible for assisting Project Managers, Estimators, Construction Manager, Division Manager, and the Area Manager with all aspects of construction from sales, estimating and tendering to managing the day-to-day activities of all aspects of construction. The position is responsible for initiating and coordinating the clerical, secretarial, and administrative functions for the Structural Steel and Bridge Division.

Key Responsibilities

Administrative

• Coordinates the collection and preparation of project-related records and reports.
• Arranges, participates in, and organizes, as directed, conferences and meetings.
• Administers operating practices such as record keeping systems, forms, and timesheet administration.
• Provides information to and receives information from customers, suppliers, project managers, etc.
• Performs duties with a high degree of accuracy, responsiveness and thoroughness.

Sales

• Regularly monitors government and private websites to review potential tendering opportunities.
• Communicates effectively with Owners, General Contractors, Fabricators, and Engineers for updates on future projects.
• Prepares prequalifications for potential new opportunties, as required.

Estimating

• Responsible for organizing bid packages and communicating with General Contractors, Subcontractors, and Estimators to ensure all bids are properly submitted.
• Coordinates tender proposal requirements, including the review of terms and conditions, bonding and insurance requirements, tender breakdown requirements, and preliminary schedules.
• Prepares detailed RFQ's for applicable trades and Subcontractors to support the preparation of quotations.

Project Coordination

• Provides and maintains the required project-related documentation for sites with current revision levels.
• Makes periodic visits to project job sites for pick up of documents, couriers, and small deliveries.

Key Requirements, Experience and Skills

• Completion of a College Diploma in Business Administration or a related field.
• Demonstrated working ability in MS Word, Excel, Visio, PowerPoint, and Outlook.
• 5 years of administrative/clerical experience.
• Previous administrative experience in a construction environment dealing with multiple trades is considered an asset.
• Strong working ability in MS Word, Excel, PowerPoint, and Outlook.
• Exceptional interpersonal skills.
• Results-oriented.
• Strong oral and written communication skills.
• Clean driving record and valid driver's license.

Attributes

• Punctual and reliable.
• High level of discretion and the ability maintain strict confidentiality.
• Professional, reliable, and well-organized.
• Quick learner.
• Good judgment.
• Results-oriented.
• Personable and professional.
• Self-starter.
• Works well independently.
• Adapts well to change.

Competencies

Integrity

Quality and Continuous Improvement

Health & Safety Commitment

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from ‘cradle to grave,’ as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, and Kingston.

Connect: LinkedIn, esfox.com

In accordance with legislation and our commitment to transparent hiring practices, the compensation range for this position is provided. Final compensation will be determined based on qualifications, experience, and internal equity. Canadian work experience is not required. Please note that artificial intelligence tools are not utilized in the applicant screening process.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

CPRT