Office Administrator and Executive Assistant

Job Responsibility:

The University of Haifa is a research university in the north of Israel and the most pluralistic institution of higher education in the country. Founded in 1963, the University of Haifa received full accreditation in 1972, and today offers all degrees, undergraduate and graduate, in seven faculties: Education, Humanities, Law, Social Sciences, Social Welfare and Health Sciences, Natural Sciences and Marine Sciences. Canadian Friends of Haifa University Canadian Friends of Haifa University was founded in 1973 with a mission to cultivate collaborative programs between the University of Haifa and Canadian institutions of higher learning; to promote international programs for Canadian students; to encourage cultural exchanges between the University faculty and students, and to assist the University of Haifa achieve its financial goals. - The position is full-time - Competitive Compensation Reporting to the National Executive Director (NED) Duties and Responsibilities (include, but are not limited to): • Overall administration of the Organization working close in consultation with the National Executive Director (NED) • Responsible for all accounts payable and accounts receivable • Working in consultation with the National Executive Director (NED) and with the bookkeeper in preparing income & expense reports • Banking and arranging wire transfers to the University of Haifa as needed • Preparing all financial reports for the auditor for year-end accounting and tax returns • Preparing and sending quarterly KPI report to University of Haifa • Printing and sending all invoices and tax receipts • Researching and working closely with NED to identify prospects and potential donors (Individuals, Public and Private Foundations, , Family Foundations and Corporate Sponsors) • Assisting NED to write and submit proposals to Individuals, Public and Private Foundations, Family Foundations and Corporate Sponsors 10/07/2024 •

Assisting NED to develop new prospects and potential donors and nurture and maintain the relationships with our existing donors. • Assisting NED to ensure that all Major Donors receive annual reports and updates about projects they are supporting and scholarships recipients. • Compose thank you letters for meetings on behalf of the President and Vice President • Assisting NED Edit students thank you letters as required and forward to donors • Entering all donations in CRM fundraising system • Supporting the NED and the Board of Directors by preparing meeting agendas and relevant materials in consultation with NED • Preparing and updating Board of Directors' Manual as required • Maintaining and updating email and postal distribution list • Updating and maintaining CRM and Database on an ongoing basis • Receiving donations and entering in CRM (database) • Maintaining and updating email and distribution lists in Constant Contact and CRM • Ordering all stationery and office supplies • Handling correspondence as required • Answering the phone and taking messages as necessary at the office Qualifications: • Hard working individual with a Can-do Attitude, Versatile and be a Quick Learner with impeccable work ethics. • Good working level and Proficiency in Microsoft Word, Excel, Adobe and Photoshop, PowerPoint and QuickBooks • Detail-oriented with exceptional organizational and time-management skills • Ability to work independently • Good verbal and written communication skills • Knowledge of the Jewish Community and philanthropic world an asset • Experience with Donor Perfect and Salesforce or other fundraising database applications, an asset Please send your resumé and cover letter to Ariel Karabelnicoff, National Executive Director View email address on ca.edajobs.com . Only candidates chosen to be interviewed will be contacted

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Education:

• Bachelor's Degree (preferred)

Language:

• English (required)

Work Location: In person