Administrative Assistant Senior Analyst

We are currently seeking a Administrative Assistant Senior Analyst to join our team in Toronto, Ontario (CA-ON), Canada (CA).
In this role, you will support multiple Senior Vice Presidents remotely from Canada. You will be the one to perform clerical tasks, coordinating calendars, scheduling travel, booking and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives’ daily schedule. A keen understanding of business concepts is also very important.
Posi ti 's General Du ti es, asks, Quali fi ca ti ons
In this role you will be responsible for:
Coordinating the executives’ daily schedule and deliverables.
Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s).
Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed.
Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms.
Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications.
Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies.
Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories.
Coordination of special projects and department activities.
Performing other administrative duties as required.
Requirements for this role include:
Ability to coordinate with C Suite clients
Excellent organization and time management skills.
Advanced working knowledge of Microsoft Office suite.
High proficiency in creating PowerPoint presentations.
Ability to manage calendars within Microsoft Outlook.
Excellent writing, analytical and problem-solving skills.
Ability to effectively respond to shifting and changing priorities of a complex nature.
Preferences:
Previous project management/coordination experience is strongly preferred
Basic Quali fi ca ti ons:
At least 3 years of experience as an Executive Assistant or similar role
College or University diploma in Business discipline or similar education and work experience
About NTT DATANTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners.NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D.
NTT DATA provides a reasonable range of compensation for Canadian.-based positions. The starting pay range for this remote role is $70,000 to $95,000. This range reflects the minimum and maximum target compensation for the position across all Canadian locations. Actual compensation will depend on a number of factors, including the candidate’s actual work location, relevant experience, technical skills, and other qualifications.
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