Payroll Assistant

Payroll Assistant 

Location: 11738 Kingsway NW, Edmonton, AB

Closing Date: Until Suitable Candidate Found

Position Status: Full Time (40 hours/week), One Year Employment Contract

The Otipemisiwak Métis Government is recruiting for Payroll Assistant within the Corporate Finance Department. Reporting to the Payroll Operations Manager, the successful candidate will be responsible for assisting in inputting payroll data such as entering new hires, salary increases, reporting changes, and updating personal information in the payroll systems. This position will also be responsible for timesheet verification and day-to-day updates for payroll. The Payroll Assistant must be a strong team player, possess exceptional attention to detail, and have solid communication skills.

Key Responsibilities

• Process payroll on a bi-weekly basis for all salary and hourly employees.


• Monitor employee wellness, vacation, personal, and overtime requests to ensure accurate processing.


• Ensure accurate and timely submission of payroll data, including hours worked, deductions, and overtime. Work with employees and the Payroll Operations Manager to address any timesheet errors.


• Upload verified timesheets to Sage and submit to bank for payment processing.


• Process employee severance and final pay outs, salary changes, special payments, Records of Employment, and other government remittances, as required.


• Update employee benefit deductions.

• Review all bills and statements from benefits providers to ensure accuracy and communicate with providers regarding any discrepancies, working in collaboration with Human Resources, as required.


• Prepare annual payroll schedule.


• Assist Human Resources in maintaining up to date HRIS records.


• Work collaboratively with other Finance team members, providing guidance and support on payroll processes and procedures, as required.


• Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.


• Other duties as required or assigned.

Skills and Competencies

• Strong knowledge of applicable employment and payroll legislation.


• Strong computer skills with ability to adapt to new software.


• Superior organizational and administrative skills.


• Excellent data entry skills with high attention to detail.


• High level of integrity and professionalism.


• Strong sense of ethics and demonstrated ability to handle sensitive or confidential information with tact and discretion.


• Ability to present a positive and professional image of the organization when interacting with internal and external stakeholders.


• Excellent interpersonal skills and an ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.


• Superior written and verbal communication skills.


• Demonstrated time management skills with an ability to effectively manage and prioritize requests, multi-task, and meet tight deadlines.


• Ability to work effectively in a dynamic and fast-paced environment, handle stress and pressure, and respond calmly and professionally in difficult situations.


• Ability to work individually as well as part of a team.


• Strong political and cultural sensitivity.


• Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government and Métis culture, people, and values is an asset.

Qualifications

• Diploma or certificate in Accounting, Business Administration, Human Resources, or related field.


• One to two years’ of payroll experience is considered an asset.


• Experience with SAGE 300 and HRIS systems (Criterion, BambooHR, etc.) is an asset.


• Payroll Compliance Practitioner (PCP) designation is an asset but not required.


• Experience working in a non-profit, government, or Indigenous organization is an asset.

Other Requirements

• Position is based in Edmonton; in-office presence is required.


• Ability to work a regular schedule of Monday – Friday, 8:30 AM – 4:30 PM, as well as occasional evenings and weekends.


• Ability to travel throughout the province of Alberta, with notice.


• Reliable transportation and a valid Class 5 Driver’s License.


• Acceptable attainment of a Police Information Check is required.

What We Offer

• The opportunity to work for the Otipemisiwak Métis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government in Canada as it rapidly grows and develops.


• An opportunity to learn about Métis culture, history, and art.


• Meaningful work in a fun and supportive work environment.


• Training and professional development opportunities.


• A comprehensive benefit package.


• Generous time off policies.

Métis applicants are encouraged to apply.

Apply online at

The Otipemisiwak Métis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.