Payroll Specialist

Company Overview:

Volatus Aerospace Inc. is a global leader in aerial solutions, with 100+ years of combined aviation expertise. We specialize in delivering innovative, customer-focused solutions that integrate both piloted and remotely piloted systems. Our offerings include remote operations, enterprise equipment sales, training, and aerial services, aimed at enhancing real-world applications across industries. Our headquarter is based in Vaughan, but we have a global reach and support clients across multiple sectors including energy, public safety, and infrastructure.

Job Overview:

Volatus Aerospace is seeking a proactive and detail-oriented, Payroll Specialist to support our multi-entity, cross-border payroll operations. This role is based in Vaughan, Ontario and operates in a hybrid model (4 days in-office, 1 day remote).

The Payroll Specialist will be responsible for the end-to-end payroll process across Canadian and U.S. entities, ensuring accuracy, compliance, and timely processing. This role requires strong technical payroll knowledge, attention to detail, and the ability to work in a fast-paced, multi-jurisdictional environment.

Key Responsibilities:

• Own the end-to-end payroll process for assigned employee groups across Canada and the United States, ensuring payroll is processed accurately, on time, and in compliance with applicable legal and company requirements.


• Review and process payroll transactions related to hiring, compensation changes, variable pay, commissions, allowances, statutory leaves, terminations, final pay, and benefit or other deductions.


• Manage the day-to-day administration of the Company’s stock option and RSU programs, including recordkeeping, vesting, compliance, and related payroll taxation and reporting.


• Reconcile payroll registers, remittances, tax withholdings, benefit deductions, and general payroll reports, and investigate and resolve discrepancies in a timely manner.


• Support cross-border payroll administration by ensuring payroll inputs and employee data are correctly maintained for multiple jurisdictions and worker populations.


• Prepare payroll-related documentation and filings, including Records of Employment, year-end slips and summaries, audit support, and other payroll compliance materials.


• Serve as the primary HR payroll contact for employees and managers for payroll inquiries and issues.


• Work closely with HR to ensure payroll changes are aligned with offer letters, employment agreements, promotions, organizational changes, benefit enrollments, and leave administration.


• Collaborate with Finance on payroll funding, reconciliations, accrual support, reporting, and month-end or year-end payroll requirements.


• Help establish, document, and improve payroll procedures, controls, and reporting practices to support operational efficiency and compliance.


• Liaise with payroll providers and support the ongoing maintenance of payroll systems, including system updates, implementation activities, testing, and issue resolution.


• Contribute to jurisdictional readiness for future payroll expansion, including assisting with payroll processes and coordination for new jurisdictions such as the United Kingdom.


• Maintain strict confidentiality and handle sensitive employee data with a high degree of accuracy, discretion, and professionalism.
  

Requirements

• 3–5+ years of payroll processing experience, preferably in a multi-jurisdiction environment


• Strong knowledge of Canadian payroll, including applicable payroll legislation, statutory deductions, and compliance requirements


• Experience processing U.S. payroll, with a solid understanding of applicable payroll practices and compliance requirements


• Experience working in a public company environment, including hands-on responsibility for the administration of equity compensation programs such as stock options and RSUs.


• Exposure to UK and/or European payroll is considered an asset


• Hands-on experience with Dayforce is preferred; experience with BambooHR or other HRIS/payroll systems is also required


• Strong knowledge of payroll legislation, tax regulations, remittances, year-end reporting, and payroll compliance obligations


• High level of accuracy, attention to detail, and strong analytical and problem-solving skills


• Ability to manage multiple priorities, work under pressure, and meet strict deadlines
  

Behavioral Competencies and Personal Attributes

• Excellent communication and interpersonal skills.


• Solution-oriented with strong analytical, troubleshooting, and problem-solving abilities.


• Strong organizational skills, with the ability to prioritize and manage multiple competing demands.


• Proven ability to deliver accurate, high-quality work consistently within tight deadlines. 

Hours of Work, Work Environment and Potential Travel

• Standard workweek of 40 hours from Monday to Friday


• This is a hybrid role, requiring four days in the office and permitting one remote workday per week.


• Occasional flexibility may be required to support time-sensitive business needs and payroll activities.

Why Join Us:

At Volatus Aerospace, you will be joining an innovative, fast-paced company with a strong commitment to customer success and industry advancement. We offer a competitive salary, comprehensive benefits, and a group RRSP with 3% company matching after three months of employment. You will have the opportunity to work with a passionate global team on cutting-edge aerospace projects while continuing to grow your career. The role also offers a hybrid work schedule of four days in the office and one day remote, as well as a collaborative and supportive work environment where your contributions directly impact company growth and operational success.

How to Apply:

If you are ready to take the next step in your career, we encourage you to apply with your resume and a brief cover letter outlining your relevant experience and interest in the role.