Senior Payroll and Benefits Specialist

Be part of something incredible. Metals are necessary for our world, but mining historically faced issues with waste, sustainability, and inefficiencies. MineSense is changing that. Our solutions reduce mining waste and environmental impacts while increasing profits and efficiencies. Backed by the best in venture capital and government funds, and recognized by tech industry and sustainability programs, MineSense is doing what many said could not be done: improving mining for people and planet.

We are looking to add an experienced Senior Payroll and Benefits Specialist  to our Finance team in Vancouver, British Columbia. Reporting to the Controller, this role is responsible for overseeing and executing the strategy for the company’s payroll function. This individual will act as a subject matter expert for all payroll and benefits-related inquiries at MineSense.  

Job Responsibilities:

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  Reviews, analyzes and processes semi-monthly payroll for both Canadian and US operations in Dayforce.  

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  Reviews and initial approval of monthly payroll for Chile and Peru operations.  

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  Completes monthly reconciliation and administrative tasks for international payroll.  

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  Manages system enrollment for new employees and audits/adjusts existing employees as needed. Ensures departing employees are paid accurately and within regulatory requirements.  

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  Coordinates with People Team to review and authorize payroll related transactions or data adjustments, including salary/wage changes, balance corrections (vacation/leave), and more.  

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  Manages year end payroll reporting, such as T4’s, W2 etc.  

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  Manages system reconciliation for payroll and vacation for company operations.  

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  Completes payroll calculations for hourly employees, including overtime & statutory pay.  

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  Completes and files WorkSafe related payroll forms/tax returns.  

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  Acts within company policy when handling payroll, benefits, and leave related inquiries.  

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  Reviewing and confirming eligibility for enrollment into company benefits plans, including but not limited to Group Retirement Savings, 401k, and applicable health plans (Canada & USA).  

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  Compiles financial payroll and tax reports for the purpose of internal review and external audit.  

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  Ensures the company remains fully compliant with payroll regulations, benefits requirements, and employment standards.  

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  Actively follows and incorporates payroll regulation changes, including CRA/IRS updates, into payroll practices and processes.  

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  Acts as a subject matter expert and liaison for payroll – organizes and conducts training sessions for existing and new staff as required.  

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  Coordinates and interacts with federal, provincial, and state (US) entities on special inquiries related to employee payroll & compensation.  

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  Acts as a key Dayforce subject matter expert, supporting configuration improvements, troubleshooting issues, and enhancing payroll workflows and system functionality.  

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  Additional duties as occasionally required by your manager.  

Qualifications: 

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  Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field, or an equivalent combination of education and experience.  

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  5 or more years of experience processing payroll for medium to large-sized companies (150+ people).  

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  Professional payroll & accounting designations are an asset.  

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  Experienced with payroll systems, specifically Dayforce HCM and BambooHR. Dayforce report programming experience is considered an asset.  

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  Experience with United States & International payroll is a strong asset.  

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  Experience in preparing detailed payroll reports.  

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  Excellent verbal communication and relationship management skills.  

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  Self-starter, ability to work independently and in teams.  

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  Experience working in Microsoft 365, specifically advanced MS Excel knowledge (V-lookups, pivot tables etc.) 

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  Health & Safety-conscious individual.  

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  Payroll Compliance Practitioner (PCP) is considered an asset.  

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  Legally able to work in Canada.

$95,000 - $105,000 a year

The salary offered to the successful candidate will be based on their experience, knowledge and skills they bring to MineSense, market data based on their location as well as internal equity. Keeping this mind, the salary offered can be outside of the range posted. 

Our total rewards package offers market-researched benefits, promotes internal equity, and supports team members at all levels of our organization, and includes the following:  

Our total rewards package includes: 

· A competitive salary and bonus.

· Matching RRSP or 401K program (for Canadian and US employees)

· A comprehensive benefit program including an employee assistance program. 

· Learning and career development programs and resources (live sessions and on-demand)

· Transit Subsidy (for roles based in Vancouver, BC)

· Hybrid work (for roles that do not require to be onsite)

· 3 weeks' vacation or more depending on the position

· Global and local company organized social events and celebrations to connect with your team

Here's what you can expect as a part of the MineSense Team: 

When you join MineSense, a trailblazing Canadian mining technology company, you become a part of our purpose to maximize global metals and minimize global impacts. We’re not just a company; we’re a Community of Innovators who forge a path toward a sustainable future. Here’s why we want you to be excited: 

Purpose-Driven: At MineSense, we don’t just clock in—we live our purpose. We’re on a mission to revolutionize the mining industry, and every day, we’re one step closer to a cleaner, greener world. 

Values That Resonate: Our core values —Innovation, Belonging, Resilience, and Adding Value—aren’t just buzzwords. They’re the bedrock of our culture. When you step into our team, you’re not just an employee; you’re a steward of these values. 

Impactful Work : Imagine contributing to a cleaner, more sustainable planet. At MineSense, you’re shaping the future of cleantech and developing cutting-edge technology that literally hasn't been developed before. Your work matters, and it echoes beyond our walls. 

People-Centric : We’re not just about profits; we’re about people. Our organization cares deeply about its employees. When you join us, you become part of a community that supports growth, well-being, and success. 

Ready to make your mark? Join MineSense and be part of something bigger than yourself. 

MineSense is an equal opportunity employer and is committed to providing accommodation to individuals with disabilities. Should you require accommodation during the recruitment or hiring process, please feel free to indicate your needs while applying. Information received related to accommodation needs of applicants will be addressed confidentially. 

All applications are welcome, even if you don't meet all the requirements, so please do not hesitate to apply. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.