Office Administrator (Reception)

Job Description

Job Description

Position Summary:

We are seeking a professional, organized, and friendly Office Administrator (Reception) to serve as the first point of contact for visitors and employees, as well as assist with the maintaining the office environment. In addition to handling front desk responsibilities, the individual will support administrative tasks to ensure the smooth operation of the office.

Key Responsibilities:

Receptionist Duties:

·        Greet visitors, clients, and employees in a professional and friendly manner.

·        Answer and direct phone calls to the appropriate person or department.

·        Manage incoming and outgoing mail, packages, and deliveries.

·        Schedule appointments, meetings, and conference rooms.

·        Maintain the reception area and common areas, ensuring they are clean, organized, and welcoming.

·        Handle inquiries from visitors and direct them to the appropriate personnel.

Administrative Duties:

·        Work in the electronic documents management platform.

·        Assist with order entry in ERP system, when required.

·        Maintain group access for various online platforms/software such as Adobe, FedEx, etc.

·        Provide general administrative support to various departments, including filing, photocopying and scanning documents.

·        Prepare and maintain office supplies inventory, order supplies as necessary.

·        Assist with scheduling and coordinating office events or meetings (arranging furniture, ensuring TV projection is working, etc.).

·        Manage office correspondence, including emails and memos.

·        Prepare and organize reports, presentations, and other documentation.

·        Maintain accurate records, databases, and filing systems.

Qualifications:

·        High school diploma or equivalent; additional qualification in office administration is an asset.

·        Proven experience as an office administrator, receptionist or in a similar role.

·        Excellent communication and interpersonal skills.

·        Strong organizational skills with the ability to multitask.

·        Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

·        Ability to handle sensitive and confidential information.

·        High attention to detail and accuracy.

·        Professional appearance and demeanor.

·        Strong attention to detail and problem-solving skills.

·        Ability to work in a fast-paced environment.

Working Conditions:

·        Full-time position, based at the office.

·        Standard office hours, Monday to Friday 8:00 AM – 5:00 PM.

Sure Good Foods is focused on buying and selling food products across the globe. We import and export products such pork, beef, chicken, dried and frozen fruits, vegetables, juices and purees, to over 50 different countries worldwide. We are always looking to add enthusiastic individuals to our growing team. If you thrive in an energetic, fast-paced environment, we would love to hear from you.

Company Description

Sure Good Foods is focused on buying and selling food products across the globe. We import and export products such pork, beef, chicken, dried and frozen fruits, vegetables, juices and purees, to over 50 different countries worldwide. We are always looking to add enthusiastic individuals to our growing team. If you thrive in an energetic, fast-paced environment, we would love to hear from you.