Associate Vice-President: Finance

Reports to: VP Finance

Rate: C5

Contract term: 1st Monday in May - April 30 

Hours: 12 - 14hours per week

General Scope of Duties 

The AVP: Finance is responsible for chairing the Finance standing committee, chairing the sponsorship and donations committee as well as assisting the Vice-President (Finance) in any directly related ad-hoc committees of the SRA. Additionally, the AVP: Finance is responsible for working closely with the Vice-President (Finance) and other MSU staff that deal with MSU finances. They review and provide recommendations to the Executive Board and SRA in relation to financial policies dealing with the long-term direction for MSU Finances. Further, the AVP: Finance will also be responsible for attending meetings that are relevant to their portfolio as advised by the Vice-President (Finance).  

Please note this posting closes Thursday, April 2 at 11:59pm. 

Supervision/Professional Development (20%) 

• Chair meetings of standing or ad-hoc committees on a regular basis.  


• Assist other MSU staffers as necessary in areas relevant to the Finance portfolio  


• Ensure minutes and meeting records are taken and submitted to the Executive Assistant and Administrative Service Coordinator within two weeks of meetings  


• Notify, in writing, members who are within one meeting of losing their committee seat  


• Inform committee members of their responsibilities on the committee  


• Inform committee members of meeting time, location, and where to find relevant information  

Internal Communications/Collaboration (20%) 

• Maintain strong communication channels with the Vice-President (Finance) and other stakeholders.  


• Consult with the Vice-President (Finance) on matters relating to their area of responsibility.  


• Regularly report to the SRA and Vice-President (Finance) with regard to progress and other projects.  


• Assist the Vice President (Finance) with other projects and duties as assigned.  


• Participate in transition of successor.  


• Create agendas for committee meetings  


• Maintain contact lists for committee members  


• Track and update Sponsorship & Donation, SRA Special Projects and Committee Special Projects budget trackers  

External Communications/Promotions (20%) 

• Reach out to Bylaw 9 presidents during the summer to communicate deadlines for budget submission and presentation in fall semester and budget update in winter semester.  


• Work with the Vice-President (Finance) and the Finance committee to promote and the idea submission period (October-November) and voting period (January-February) for the Student Life Enhancement Fund (SLEF).  

Budget/Finances/Materials (10%) 

• Through chairing the Sponsorship & Donations Committee work with the members to review submitted requests for funding, draft recommendations to the Executive Board for approval and track the amount remaining in the budget line.  


• Review requests submitted for the Student Representative Assembly (SRA) Special Projects Fund, send recommendations to the Vice-President (Finance) for approval, then complete relevant purchase orders, cheque requisitions and track the amount remaining in the line.  


• Communicate with the other Associate Vice-Presidents regarding the Committee Special Project Fund and help keep track of the amount remaining in the budget line.  

Decisions/Actions (10%) 

• Make recommendations to the Vice-President (Finance) for which SRA Special Projects Requests should be approved and have funds allocated towards them.


• Present the Finance Committees findings and recommendations regarding the Non-MSU, Non-University Bylaw 9 groups after thoroughly reviewing their finances.  

Innovation/Initiative (10%) 

• In consultation with the Vice-President (Finance) and Finance Committee decide on a project(s) you would like to complete over the course of your contract.  


• Make suggestions to the Vice-President (Finance) and/or other relevant parties on recommendations regarding financial proceedings, policies, initiatives and/or campaigns.  

Judgement/Thinking (10%) 

• Work with the Finance Committee to brainstorm ways to increase engagement with students surrounding the MSU’s Financial Transparency Events, SLEF Campaign and other finance related initiatives.  


• Create a year plan that outlines the various projects and initiatives you plan to run throughout the year in collaboration with the Finance Committee, Vice-President (Finance) and other relevant stakeholders.  

Knowledge, Skills and Abilities 

• Knowledgeable in scope and focus of the Standing Committee  


• Knowledgeable of parliamentary procedure, MSU Constitution, Finance, and Policies  


• Understanding of the MSU legislative process and the complexities of policy creation  


• Strong research and critical thinking skills  


• Ability to make reasoned and impartial decisions  


• Ability to communicate clearly and succinctly and to moderate debate  


• Ability to effectively chair meetings  


• Strategic planning abilities  


• Ability to work both independently and in a team  


• Ability to carry out research projects from start to finish  

Effort & Responsibility 

• Effort required to consult with all stakeholders affected by any changes  

Working Conditions 

• Hours of work are variable  


• Time demands may exceed stated hours of work


• Access to shared work space in the MSU Committee Room  

Training and Experience  

• Must attend SRA Training weekends  

Equipment 

• Use of a personal computer is preferred  


• Access to a shared office computer