Finance Coordinator, Trust

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are looking for a Trust Coordinator to join our Hamilton office! The Trust Coordinator is responsible for providing overall support to key stakeholders on all trust transactions.

RESPONSIBILITIES

• Processing and recording incoming and outgoing trust transactions in our financial management system.
• Preparing outgoing trust payments by cheque or wire transfer using online banking platforms for multiple banks.
• Coordinating with Partners, Legal Assistants and Finance Management, the release of trust funds to successfully close deals.
• Liaising with banks and Partners to ensure trust funds are appropriately invested and redeemed when requested.
• Adhering to Law Society regulations of the corresponding jurisdictions of the trust transactions.
• Obeying strict internal control policies to mitigate both external and internal risks and threats facing the Firm.
• Identifying potentially fraudulent and abnormal requests.
• Responding to general inquiries from both internal and external sources about policies, procedures, deadlines, and status of trust transactions while monitoring both Firm personal and shared email inboxes.
• Ensuring timely clearing of unapplied funds.
• Assisting with the return of dormant trust accounts.
• Assisting in Trust process improvement projects.
• Assisting in systems testing for Trust functions.
• Providing back-up to team members nationally.
• Other responsibilities as required.

QUALIFICATIONS

• High school diploma; post secondary or diploma in accounting is an asset.
• 3 - 5 years related work experience, preferably in a professional services work environment.
• Knowledge of accounting software and banking procedures; basic knowledge of accounting principles.
• Ability to communicate with Firm members and external clients in a professional manner, providing outstanding service (internal and external).
• Capacity to work independently, as well as in a team environment.
• Ability to manage and prioritize multiple tasks and meet strict deadlines in a fast-paced environment.
• Exceptional attention to detail.
• Strong interpersonal and teamwork skills.
• Knowledge of Microsoft Office Suite.
• Knowledge of Aderant Expert accounting system will be considered an asset.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.