File Room Assistant

Job Responsibility:

RSRS is one of Canada's largest and most trusted medical records repositories. For over 24 years, we have served both physicians and patients to ensure continuity of care through the release of health information when it's needed and where it's needed.

Job Overview We are seeking a detail-oriented and organized File Room Assistant to join our team. In this role, you will be responsible for maintaining and managing our filing systems, ensuring that all documents are accurately filed and easily accessible. The ideal candidate will possess strong administrative skills, a keen eye for detail, and the ability to work efficiently in a fast-paced office environment. This role will ensure that the flow of patient file information is continuous and without interruption. The duties include:

• Receipt and verification of boxed medical records (including the ability to lift a 45lb bankers' box)
• Ability to multi-task and work well in a fast-paced environment
• Ability to stand for long periods, bend, crouch, and kneel
• Previous warehouse experience is an asset
• Demonstrates diligence in completing volume of work with steady and sincere effort
• Demonstrates accuracy, thoroughness, and reliability
• Retrieval or specific records upon request
• Refiling of records previously retrieved
• Coordination of requested files with other departments
• Organize and maintain physical and electronic filing systems to ensure efficient data retrieval.
• Perform data entry tasks with accuracy and attention to detail.
• Assist in the collection and management of data for various projects.
• Type documents, reports, and correspondence as needed.
• Support office operations by performing clerical duties such as answering phones, greeting visitors, and managing office supplies.
• Ensure compliance with organizational systems and procedures for document handling.
• Collaborate with team members to improve filing processes and office efficiency.

Candidate should possess the following skills:

• Detail-oriented with an eye for organization
• Proficient in touch-typing with experience using MS Office and Excel, in particular
• Fast learner of new software systems
• Team player who can work in a collaborative environment
• Positive attitude
• Comfort level at using a manual pallet forklift (non-electric)

Experience

• Previous experience in an administrative or clerical role is preferred but not required.
• Proficiency in using office software applications, including word processing and spreadsheet programs.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy in data entry and document management.
• Ability to work independently as well as part of a team in a dynamic office setting.

If you are passionate about contributing to an organized work environment and possess the necessary skills to excel in this role, we encourage you to apply.

We offer a friendly, fun work environment. Come grow with us.

RSRS is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work remotely:

• No

Job Types: Full-time, Part-time, Permanent, Fixed term contractContract length: 6 months

Pay: Up to $17.20 per hour

Expected hours: 37.5 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• warehouse: 1 year (preferred)

Language:

• English (preferred)

Work Location: In person