Executive Assistant Corporate Governance

Support HOOPP’s Chief of Staff with advanced scheduling, governance coordination, and Microsoft 365 expertise in a full-time office role. Bring discretion and sound judgment to executive priorities.As Executive Assistant, you will provide high-level administrative and organizational support to the Chief of Staff and Corporate Secretary. You will coordinate calendars, correspondence, travel, meetings, and workflow across the Office of the CEO. The position supports executive, Board, committee, and divisional commitments.Key Responsibilities:
Manage calendars, travel arrangements, correspondence, and executive commitmentsTrack deadlines, follow-ups, risks, and competing prioritiesCoordinate agendas, materials, logistics, and meeting preparationRecord minutes, decisions, actions, and governance recordsProcess invoices, expense claims, and purchasing documentationRequirements:
At least seven years of executive administrative experienceDirect support experience with C-suite or senior executivesAdvanced Microsoft 365, Planner, Teams, and SharePoint proficiencyCorporate governance and executive meeting experienceExcellent communication, organization, judgment, and discretionApply executive coordination, governance administration, and Microsoft 365 skills while supporting confidential priorities for HOOPP’s Office of the CEO.
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