Payroll Tax Specialist

• Company: Vensure Employer Solutions — the largest privately held organization in the HR technology and service sector, providing HR/HCM technology, managed services, and global BPO. The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. Headquartered in Chandler, Arizona. Learn more: .

• Position: Payroll Tax Specialist

• Position Summary: Responsible for federal and provincial tax compliance, tax research, and related tax work for PEO, HCM, HR, or payroll outsourcing clients.

• Essential Duties and Responsibilities:

• Research legal issues, concerns, solutions and filing positions to ensure compliance with local, federal and international tax laws.

• Coordinate with departments on new projects or businesses to ensure correct tax liability coverage.

• Assist in audits of corporate tax payments.

• Process payroll tax payments and tax returns for the organization, including reconciliations.

• Verify data accuracy to ensure compliance with laws, regulations, and organizational policies and procedures.

• Resolve tax notices and discrepancies by analyzing information and processing timely corrections when appropriate.

• Provide excellent customer service and support to clients by assisting with and resolving payroll tax issues, questions, and requests.

• Maintain professional and technical payroll tax knowledge by attending educational workshops, reviewing professional publications and internal resources, and researching payroll laws and regulations at the federal, provincial and local levels as needed.

• Prepare and file monthly, quarterly, and annual payroll tax returns for federal, provincial and local taxes as assigned.

• Process tax filings and payments via e-file, batch agent files, mag media, and EFT debit and credit.

• Resolve tax notices while maintaining timely status updates in the case management system.

• Prioritize and resolve assigned tasks in the case management system.

• Collaborate professionally with accounting, payroll and other departments.

• Prepare and maintain policies and procedures documentation.

• Monitor changes in tax legislation and jurisprudence, assess policies and tax accounting standards, and communicate changes promptly.

• Assist with indirect tax compliance by preparing various GST and customs forms.

• Establish processes for notices, tax compliance and general ledger maintenance.

• Perform other duties as assigned.

• Knowledge, Skills, and Abilities:

• Results-oriented with the ability to multi-task in a fast-paced environment while meeting strict deadlines.

• Provide the highest level of customer service and support to clients.

• Strong analytical and organizational skills with a proactive approach.

• Critical thinking and attention to detail.

• Intermediate to advanced Excel skills.

• Ability to work independently and collaboratively; strong customer service skills.

• Education & Experience:

• Bachelor's degree in accounting or related field.

• Minimum of 2 years payroll tax experience, including taxation for both direct and indirect taxes for a multi-province organization.

• PEO, HCM, HR or payroll outsourcing industry experience preferred.

• Required Licenses and Certifications:

• Certified Payroll Professional (CPP) or Fundamentals of Payroll Certification (FPC) preferred.

• Physical Requirements:

• Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.

• Frequently required to sit; occasionally required to stand and walk.

• Specific vision abilities required include close vision, color vision, and ability to adjust focus.

• Frequently required to talk and hear.

• Moderate concentration/intensity, including prolonged mental effort.

• Average memory demands based on amount and type of information.

• Noise level in the work environment is usually moderate.

• Benefits:

• Health Insurance: medical, dental, and vision coverage.

• Retirement Plan: Group RRSP with company match.

• Paid Time Off: PTO, holidays, parental leave and sick leave provided as required by applicable provincial statutes.

• Disclaimer: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow other instructions and perform related duties as assigned by their supervisor.

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