Accounts Payable Manager

Job Responsibility: Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Under the supervision of the Associate Director, Transaction Services, the incumbent shall administer and perform tasks associated with the management of Expense Payment Services - Accounts Payable team for Purchase Order (PO) invoicing, as per the following Policies, Procedures and How To's : Procurement Policy, respective accounts payable, invoicing & procure-to-pay how to's. The incumbent will directly support the daily operations of PO Invoices, such as the triage, review, and processing of McGill Marketplace (MMP) PO invoices. The Manager shall be the subject matter expert for all PO invoicing. Primary Responsibilities:

• Optimize procure-to-pay cycle
• Ensure vendor statements are kept current
• Ensure all invoices (PDF and e-settlement) are processed in a timely manner to meet vendor terms established by Procurement Services
• Reconcile Accounts Payable GL accounts
• Support the EPS-AP Team with respect to training and updating all training and how-to documentation
• Partner with Procurement Services in resolving vendor and invoice-related issues
• Prepare KPIs and Productivity Reports
• Act as an Agent in the Finance Service Desk Portal and support the Finance Service Desk with respect to external supplier requests
• Participate in AP-related process improvements and/or projects
• Manage a team of 4 employees
• Participate in AP related fiscal year-end tasks
• Review and release invoices for payments from various reports
• Review and release wire payments
• Review and investigate invoices on AP ageing report

Other Qualifying Skills and/or Abilities Experience in supervising employees including, training, documentation, hiring, and performance evaluations. Experience in the Procure-to-Pay cycle and particularly in accounts payable related processes. Experience in interpreting Policies/Guidelines and applying them. Ability to communicate well with other units involving investigation and problem-solving. Proven ability to work well under pressure to meet deadlines. Demonstrated financial analytical skills and reconciliation skills. Ability to administer multiple activities and projects. Demonstrated ability to work in a PC environment using advanced spreadsheet skills, macros, databases, e-mail as well as experience with Minerva, Banner (FIS) and Crystal Reports. Proven ability to work autonomously and as part of a team. Demonstrated ability to troubleshoot, solve problems, take initiative, and prioritize workload. Familiarity with academic and support staff and student regulations an asset. Must be service oriented. English and French, spoken and written. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. Minimum Education and Experience: Bachelor's Degree 3 Years Related Experience with Bachelor's Degree / Annual Salary: (MPEX Grade 05) $70,820.00 - $88,530.00 - $106,240.00 Job Profile: MPEX-FIN2B - Accounting - Professional 2 Hours per Week: 33.75 (Full time) Supervisor: Assoc Director Transaction Srv Position End Date (If applicable): Deadline to Apply: 2024-08-14 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, View email address on ca.edajobs.com .