Administrator, Human Resources

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? Reporting directly to the HR Team Lead, and dotted line into the HR Manager, the Human Resources Administrator will provide administration and coordination support to the Urban Transportation Solutions Human Resources and Operations teams. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.

What You’ll Do Here:

• Responsible for ensuring all employee lifecycle transactions are submitted accurately and in alignment with payroll deadlines (e.g., new hires, terminations, benefits, compensation changes, taxable benefits, vacation reconciliation, work permits, and tax documentation)
• Maintain accurate and up-to-date employee data within HR systems (SAP/SuccessFactors), including processing changes and generating ad hoc reports to support data integrity and decision-making
• Conduct and support regular data audits and reconciliations to ensure consistency and accuracy across HR, payroll, and projects
• Serve as a key point of contact for employees, responding to inquiries related to pay, onboarding, and HR processes, and providing clear, timely, and professional guidance
• Act as a liaison between employees, payroll, pension & benefits, and other internal stakeholders to investigate, resolve, and appropriately escalate inquiries
• Lead onboarding activities, including development of onboarding plans, facilitation of sector-specific onboarding sessions, and end-to-end new hire setup (e.g., IT access, system onboarding, first-day readiness), partnering with managers, HR, and IS to ensure a seamless onboarding experience
• Draft employee change offer letters (e.g., promotions, internal transfers, allowances, etc.)
• Prepare and maintain HR templates and documentation to ensure accuracy, consistency, and compliance
• Communicate clearly and professionally with internal stakeholders on the status and completion of requests (e.g., documentation, audits, employee change letters)
• Identify trends or recurring issues and proactively resolve and/or escalate with the HR team to address root causes, contributing to continuous improvement initiatives
• Provide cross-sector coverage and operational support to the HR Administration team during periods of absences, high volume, or vacation coverage
• Provide administrative support to ensure HR4HR resources are maintained, and confidentiality of the HR client group is upheld

What You Bring to the Team: 

• Post-secondary education with a major in Human Resources or related field
• Experience working in a fast-paced operational environment such as construction is an asset
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables 
• Experience with SAP and Success Factors is an asset 
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients
• Excellent problem-solving skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders 
• Professionalism and discretion handling sensitive information a must
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint) 

Reason for vacancy: Replacement

The expected salary range for this opportunity is $50,000-$55,000

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.