Full-Time, Secretary II, Student Records

Position : Full-Time, Secretary II

Location : The Learning Connection- Edson, Alberta

Start Date : Duties to commence on August 24, 2026 or upon mutually agreeable date until June 29, 2027.

Hours of work : 31.25 hours per week, 6.25 hours per day, 8:15am - 3:30pm (Monday to Friday, inclusive 10 months per year, as per the CUPE Collective Agreement)

The competition will remain open until: July 7, 2026 12:00pm MST

Reports to: Works under the direction and supervision of the Principal/Assistant Principal

Summary: This position performs all clerical and administrative functions as required to maintain the student records system.

Duties: The duties of this position are not limited to the listed components. However, will encompass 80% of the assigned duties on a regular basis

• Greets and directs visitors.
• Receives, directs calls or takes messages.
• Processes mail, faxes and courier items.
• May monitor students.
• Provides assistance to students, staff and the public.
• Performs a variety of clerical duties such as keyboarding, (basic data entry, word processing), filing and photocopying.
• May assist in obtaining substitute teachers and casual workers.
• May assist in organizing events/activities.
• May maintain an inventory of office supplies, possibly the ordering and receiving of materials.
• May collect and receipt incoming fees and/or other monies.
• May assist in the recording of student attendance.
• Trouble-shoots in office with relation to office equipment and routines.
• May assist with basic data entry for the accounting and/or student records programs.
• Maintains confidentiality of sensitive information
• Performs other assigned duties that are within the area of knowledge and skills required by the job description.

Qualifications

• Completion of grade 12 diploma or equivalent.
• Basic knowledge and application of accounting principles and office organization.
• Technology and computer related skills.
• Excellent interpersonal skills, with the ability to communicate effectively with tact and discretion, both orally and in writing.
• Must be self-motivated, self-directed with the ability to organize and prioritize work.
• Ability to work with minimal supervision and as a team player.
• Ability to maintain a high level of confidentiality.
• Physical ability to perform required duties.

ADDITIONAL NOTE: Successful candidate may be required to perform a skills test.

In accordance with Board Policy, the successful applicant will be required to provide the following:

• Current RCMP Vulnerable Sector Check
• Current Alberta Government Intervention Record Check
• Evidence of a Grade 12 Diploma or equivalent

Please submit the following

• A cover letter and resume
• The resume must highlight professional qualifications, relevant training and experience.
• Please include a list of three references with permission for Grande Yellowhead Public School Division to contact any or all references.

We thank all applicants for their interest however; we will contact only those selected for interviews.

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ONLY ONLINE APPLICATIONS ACCEPTED.