Information Management Lead

Job Responsibility:

VER Development & Alumni Relations

Competition No. - S112952274 Posting Date - Dec 04, 2023 Closing Date - Dec 18, 2023 Position Type - Full Time - Operating Funded Salary Range - $56,040 to $76,820 per year Grade - 09 Hours - 35

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 1 year plus a day and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - Enterprise Square. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

At the University of Alberta, we begin with people - people with ideas, talent, and purpose.

We seek knowledge. We educate citizens. We ask the big questions. We push the limits of human understanding and knowledge. We engage with partners and communities close to home and around the world to lead positive change. We empower creative people to take risks and make imaginative leaps towards as yet undetermined futures. A career in Development at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world

Position

Reporting to the Manager, Advancement Records, the Information Management (IM) Lead is responsible for leading the design, implementation and execution of an information management program that supports the Office of Vice-President (External Relations) electronic document and records management (EDRM) strategy and operational needs. The incumbent will oversee the activities of staff assigned to manage physical and digital records, and monitor staff performance to ensure accuracy and efficiency.

The IM Lead will be the subject matter expert in records and information management and will provide advice, analysis and recommend solutions pertaining to information issues. The incumbent will also be responsible for designing strategies to enhance business performance and decision making through improved management and access to essential business information.

The IM Lead will also ensure that the program operates efficiently, effectively, and supports the Office of Vice-President (External Relation)'s mission. The incumbent will plan and organize information management projects and activities that support operational needs, and will appropriately allocate resources.

As the project lead, The incumbent will collaborate with internal and external business units, EDRMS technical support teams, the University Records Office, service providers and various other stakeholders to foster effective relationships and ensure External Relations RIM needs are met.

Duties

• Creates a comprehensive information management program that complies with the University EDRM vision, industry standards and supports the Office of Advancement mission
• Oversees the development of records and information management ( RIM) products and tools
• Identifies emerging technologies and trends to manage records and information
• Oversees all activities related to managing physical and digital records
• Oversees and leads the planning and administration of electronic document and records management system (EDRMS) initiatives
• Leads the implementation and management of a scanning/ imaging program that aligns with the university imaging program
• Coordinates advancement project activities including but not limited to business analysis, change management, user training and ongoing system support
• Provides recommendations for changes in business processes and/or procedures and implements opportunities for improvement for records and information management
• Acts as the RIM Liaison with the University Records Office

Qualifications

In order to achieve the desired outcomes of the position, the successful candidate will possess the following experience, skills and abilities:

• Master's Degree in Library and Information Studies, Archival Studies or Information Management strongly preferred; minimum Bachelor's degree; equivalent combination of education and experience will be considered
• 2-5 years of information management and ECM technology experience
• Comprehensive knowledge of records and information management and any associated policies, processes, procedures, standards, acts and legislation
• Knowledge of data management is an asset
• Knowledge of current and innovative records and information management trends and technologies, specifically EDRMS or records management software
• Ability to manage resources and to lead and motivate others to maximize team performance
• Excellent verbal and written communication skills
• Ability to work in a changing environment with the ability to address complex problems and provide effective recommendations and solutions
• Knowledge and experience in interpreting and applying FOIP
• Familiarity with University of Alberta policies and procedures
• Experience with Alfresco, Advance and PeopleSoft applications is an asset
• Experience working in a fundraising environment is an asset
• Must be physically able to do some heavy lifting up to 30 lb

How to Apply

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.