Administrative Research Manager

Job Responsibility: Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: The Administrative Research Manager advises the MNI research community on research funding opportunities and applications. The incumbent will also supervise a team of Administrative Coordinators who support the Neuro Research Community. Monitor and manage workloads and workflow and support the team in problem resolution. Primary Responsibilities:

• Provide information, advice and guidance on the preparation of proposals and on the interpretation of funding/regulatory agencies rules and regulations, and University policies and procedures.
• Assist researchers to access guidelines and tools to facilitate the development of applications, including instructions from the agencies, guidelines, best practice, etc.
• Support Neuro Director of Administration & Operations, in preparing and providing information, key performance indicators, and reports to government agencies and others to ensure policies and guidelines are met.
• Supervise a team of Administrative Coordinators who support the Neuro Research Community. Monitor and manage workloads and workflow
• Evaluate work processes, develop and adopt common best practices. Create standardized filing conventions and other tools to facilitate collaboration and backup.
• Maintain an open channel of communication with the researcher community on topics that impact the service they receive from their Administrative Coordinators. Reinforce the role of the Administrative Coordinator with the research community and respond to their enquiries regarding their research/administrative needs. Collaborate with the Neuro administrative team to resolve outstanding issues.
• Continually monitor and evaluate the administrative support to researchers. Determine adequate administrative coverage throughout the Institute, recommend and implement changes as required.
• Collaborate with other Neuro managers and the Neuro Director of Administration & Operations to ensure clarity and alignment on business processes that impact the Administrative Coordinators and other teams.
• Participate in the development and implementation of policies and new initiatives that support the mandate and strategic direction of the Neuro.
• Analyze administrative problems, determine course of action, and provide advice on problem resolution.
• Participate in the hiring processes for new lab personnel, Research assistants, Postdoctoral Researcher, graduate and undergraduate research trainees

Other Qualifying Skills and/or Abilities Team management experience is required, excellent knowledge of accounting and financial management, eperience working with research grants is an asset, experience undertaking financial and administrative functions for research grants, proficiency with computerized application including spreadsheets, databases, word-processing software, Banner FIS, Crystal reports, and Microsoft Office applications such as Word, Excel, PowerPoint. Experience with WorkDay an asset, xcellent analytical and problem-solving skills, service-oriented with excellent customer service skills and the ability to establish productive working relationships quickly, strong project management skills required, proven organizational skills with ability to multi-task, prioritize and meet deadlines, ability to adapt to frequent changes, must be able to demonstrate a high level of initiative, independence, professionalism, and discretion at all times, meticulous in documenting follow up actions regarding ongoing files, excellent communication in English and French, spoken and written. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4. Minimum Education and Experience: Bachelor's Degree 3 Years Related Experience / Annual Salary: (MPEX Grade 05) $69,430.00 - $86,790.00 - $104,150.00 Hours per Week: 33.75 (Full time) Supervisor: Director, Administration and Operations Position End Date (If applicable): Deadline to Apply: 2024-05-16 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, View email address on ca.edajobs.com .